Clinical Quality & Safety Team Administrator

North Island - Auckland; Auckland; On-site; NZD 60,000 - 78,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Auckland is seeking an experienced Team Administrator to provide comprehensive administrative and secretariat support to the Clinical Risk and Safety Manager and the wider Clinical Quality and Safety Directorate.

This busy role involves diary management, meeting coordination, travel planning, recruitment support, finance processing, records maintenance, reporting, and acting as a central contact across the service.

Qualifications

• Proven administration, team administration, personal assistant or office management experience.
• Advanced computer literacy and strong Microsoft Office skills.
• Excellent diary management and meeting coordination skills.
• Strong organisational and time management abilities.
• Accurate keyboarding and document management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage diaries and coordinate meetings, prepare agendas and minutes.
• Organise travel and support recruitment activities.
• Process finance documentation and maintain records.
• Assist with reporting requirements and data collection.
• Act as a key point of contact across the service.
• Support the Clinical Risk and Safety Manager and wider Directorate.

Skills

Administration

Team administration

Personal assistant

Office management

Diary management

Microsoft Office

Meeting coordination

Communication

Multitasking

Education

Relevant tertiary qualification

Tools

Datix

Concerto

Microsoft Teams

PowerPoint

Microsoft Office

Job description

Health New Zealand | Te Whatu Ora in Auckland is seeking an experienced Team Administrator to provide comprehensive administrative and secretariat support to the Clinical Risk and Safety Manager and the wider Clinical Quality and Safety Directorate.

This busy role involves diary management, meeting coordination, travel planning, recruitment support, finance processing, records maintenance, reporting, and acting as a central contact across the service.