Business Change Portfolio Coordinator

New Zealand Government; Wellington; On-site; NZD 75,000 - 88,000; Full time

Benefits offered by this job

Kiwisaver and Wellness benefits

Job summary

MBIE is seeking a Business Change Portfolio Coordinator in Wellington CBD to support the TWSD portfolio and CDI branch. You will coordinate meetings, improve tools, and maintain a clear view of all initiatives, driving collaboration and continuous improvement.

The role requires strong planning, analytical, and communication skills, with a focus on stakeholder engagement and adaptable, proactive behaviour in a large public sector environment.

Qualifications

• Strong analysis and planning skills with ability to coordinate large portfolios.
• Experience building stakeholder relationships across levels and functions.
• Ability to adapt to changing priorities and ambiguity while delivering results.
• Experience using business workflow systems and Office tools including SharePoint and Excel.
• NZ citizenship or permanent residency is required.

Responsibilities

• Plan, schedule, and support portfolio and programme meetings and activities.
• Prepare recommendations and papers for governance groups.
• Manage constructive relationships with colleagues and external stakeholders.
• Maintain an accurate, accessible view of all portfolio and programme related initiatives (in-flight, pipeline, intentions and deferred).
• Maintain tools and registers for lessons learnt and retrospectives.
• Foster a high-performing, collaborative team culture.
• Provide support for business change processes, tools, and templates.
• Uphold MBIE's commitment to wellbeing, health, and safety.

Skills

Analysis skills

Planning & coordination

Relationship building

Critical thinking

Adaptability

SharePoint

Excel

Portfolio coordination

NZ citizenship/PR

Education

Relevant tertiary qualification or equivalent experience

Tools

SharePoint

Excel

Job description

Discover a career with purpose at MBIE

Coordinate portfolio activities ensuring visibility of all programmes and initiatives. Improve systems and tools to support TWSD and the CDI branch. Build stakeholder understanding of the group portfolio and its impact.

Permanent Full time | Wellington CBD.

Salary range $75,114 - $88,266+.

• Kiwisaver and Wellness benefits

About the Role - Tēnei tūranga:

As the Business Change Portfolio Coordinator, you will play a pivotal role in supporting the Te Whakatairanga Service Delivery (TWSD) portfolio. You'll coordinate portfolio activities, drive continuous improvement of systems and tools, and support both the TWSD group and the Customer, Design and Innovation (CDI) branch.

A key focus is raising awareness and building understanding of the group portfolio with participants and stakeholders.

Key Responsibilities:

• Plan, schedule, and support portfolio and programme meetings and activities.
• Prepare recommendations and papers for governance groups.
• Manage constructive relationships with colleagues and external stakeholders.
• Maintain an accurate, accessible view of all portfolio and programme related initiatives (in-flight, pipeline, intentions and deferred).
• Maintain tools and registers for lessons learnt and retrospectives.
• Foster a high-performing, collaborative team culture.
• Provide support for business change processes, tools, and templates.
• Uphold MBIE's commitment to wellbeing, health, and safety.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

• Strong analysis skills, with a desire to develop further.
• Excellent planning, organising, and project coordination skills.
• Ability to build strong working relationships at all levels.
• Strong critical thinking, attention to detail, and communication skills.
• Able to adapt to work with changing priorities and ambiguity.
• Experience with business workflow systems, SharePoint, and Excel.
• Experience in portfolio coordination in large organisations (preferred).
• Relevant tertiary qualification or equivalent experience.
• NZ citizenship or Permanent Resident Visa.

About MBIE - Ētahi kōrero mō MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders. We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable. People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours. Mahi Tahi - Better Together Māia- Bold and brave Pae Kahurangi - Build our Future Pono Me Te Tika - Own It Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'. MBIE recognises the partnership founded under TeTiritio Waitangi between Māori and the Crown and is committed to giving effect to TeTiritio Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahunga roa o ngā iwi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, ka tutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapa kua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.