Business Analyst - Payroll Replacement Project - Fixed term or secondment opportunity

Wellington City Council; Wellington; Hybrid; NZD 90,000 - 130,000; Full time

Benefits offered by this job

5 weeks annual leave

Flexible working

Health & wellbeing support

Staff discounts

Learning & development

Job summary

Wellington City Council is seeking a forward-thinking Business Analyst to support the Te Huringa Project, our HRIS and Payroll system replacement. This fixed term/secondment opportunity aims to deliver an efficient, accurate system and provide analytics to drive organisational growth.

You will design workshops, map data from the current to the new system, and support testing (SIT/UAT) while collaborating with internal teams and the vendor. Location includes Wellington CBD and surrounding areas.

Qualifications

• Proven experience as a Business Analyst, with at least 5 years of experience in delivery of Payroll and HR projects.
• Proven experience in process mapping of a new system implementation.
• Experience supporting the implementation of technology projects through testing processes and training.
• Excellent analytical, problem-solving, and documentation skills.
• Strong communication skills, with the ability to engage stakeholders at all levels, including senior leadership.

Responsibilities

• Designing and leading design and configuration workshops, ensuring decisions reflect Wellington City Council’s HR and Payroll requirements.
• Leading document design decisions, configuration choices, and any other deviations from standard requirements, ensuring these are approved through the appropriate project governance.
• Coordinating with internal and external stakeholders to map data from the current system to the new system and ensure technical requirements are met.
• Supporting testing related activities, including system integration testing (SIT) and supporting user acceptance testing (UAT) to ensure the system meets all organisational requirements.
• Working with the vendor and internal stakeholders to validate and refine future state business processes against already captured requirements.
• Supporting the Project Manager, through tracking project progress and providing regular updates.
• Providing post-implementation support to the Project Manager to ensure a smooth transition from project to BAU mode.

Skills

Payroll experience

HR projects

Process mapping

Stakeholder engagement

Documentation

Testing support

Job description

Business Analyst - Payroll Replacement Project - Fixed term or secondment opportunity!

To help us further enable our kaimahi, we are looking for a forward-thinking Business Analyst to support the transformation of Te Huringa Project - our HRIS and Payroll system replacement project at this pivotal time. This is an exciting opportunity to help drive change in a people-focused, dynamic environment where your work will have a direct, positive impact on our kaimahi and the services we deliver to the public.

The HRIS and Payroll system upgrade is a key part of our broader commitment to modernising our internal service offering and ensuring that our kaimahi experience a seamless, efficient, and transparent system. This project is about more than just technology - it's about improving the experience for the people who help keep our community thriving.

This is a great opportunity for someone who enjoys a diverse and fast-paced environment and has a passion for deep-diving into insights and improving business processes. This is a fixed term position to end of September 2027. We are also open to kaimahi in central government applying for this opportunity as a secondment from your current agency.

Āu ake mahi | What you'll do

As the Business Analyst of the Te Huringa Project, you will play an essential role in the delivery by supporting the Project Manager to deliver a system that is efficient, accurate, and fit for purpose.

You will be an integral part of the project, helping to ensure that the key requirements are captured for delivery as part of the smooth transition to the new HRIS & Payroll system and delivering insights and analytics that supports both our people and our organisation's growth.

Key Responsibilities will include:

• Designing and leading design and configuration workshops, ensuring decisions reflect Wellington City Council’s HR and Payroll requirements.
• Leading document design decisions, configuration choices, and any other deviations from standard requirements, ensuring these are approved through the appropriate project governance.
• Coordinating with internal and external stakeholders to map data from the current system to the new system and ensure technical requirements are met.
• Supporting testing related activities, including system integration testing (SIT) and supporting user acceptance testing (UAT) to ensure the system meets all organisational requirements.
• Working with the vendor and internal stakeholders to validate and refine future state business processes against already captured requirements.
• Supporting the Project Manager, through tracking project progress and providing regular updates.
• Providing post-implementation support to the Project Manager to ensure a smooth transition from project to BAU mode.

Ngā tohu me ngā wheako | Qualifications and experience

We’re looking for someone who has:

• Proven experience as a Business Analyst, with at least 5 years of experience in delivery of Payroll and HR projects
• Proven experience in process mapping of a new system implementation
• Experience supporting the implementation of technology projects through testing processes and training
• Excellent analytical, problem-solving, and documentation skills
• Strong communication skills, with the ability to engage stakeholders at all levels, including senior leadership

Nōu te rourou | What's in it for you

Working for the Council offers youa range of benefits including 5 weeks annual leave, flexible working options, health and wellbeing support, Council staff discounts and a range of learning and development programmes and opportunities.

We want your application to enable you to portray the real you. Skills are gained across many areas of our life, not just formal employment. If you can demonstrate the skills listed in the advert through whānau life, community or mahi aroha (volunteering)

We welcome applications from all people and like our workforce to reflect the diverse communities we serve.

Accessibility Support

We want to make sure any accessibility requirements you may have, are well supported so the selection process is equitable for everyone. Please let us know if there are any adjustments or support, we can offer to make our process more accessible to you by emailing: [e-mail]

Applications close Sunday 20 September 2026. All applications must be submitted online and must have the right to work in New Zealand – we will not accept emailed applications.

All employees must undergo a Criminal Conviction Check and the results of which will be held on your employee file if employed.

Location(s): Wellington CBD, Wellington suburbs, All of Wellington

Expertise: HR and payroll, Information technology and information management, Policy, planning and strategy, Project management