Business Analyst - Payroll Replacement Project - Fixed term or secondment opportunity!

Wellington City Council; Wellington; On-site; NZD 100,000 - 130,000; Full time

Benefits offered by this job

5 weeks annual leave

Flexible working options

Health and wellbeing support

Staff discounts

Learning and development programmes

Job summary

Wellington City Council in Wellington, New Zealand, seeks a forward-thinking Business Analyst to support Te Huringa Project, the HRIS and Payroll system replacement. The role is fixed term, ending 30 September 2027, with potential for a secondment from central government.

You will help capture requirements, design and configure the new HRIS & Payroll, and deliver insights to support organisational growth while ensuring a smooth transition to BAU.

Qualifications

• At least 5 years as a Business Analyst in payroll and HR projects.
• Experience mapping a new system implementation.
• Experience guiding technology projects through testing and end-user training.
• Excellent analytical, problem-solving, and documentation skills.
• Strong communication with stakeholders at all levels, including senior leadership.

Responsibilities

• Design and lead design and configuration workshops reflecting HR and payroll requirements.
• Direct document design decisions and configuration choices with governance approvals.
• Map data from current to new system and ensure technical requirements are met.
• Support testing activities including SIT and UAT to meet organisational needs.
• Collaborate with vendor and internal stakeholders to refine future state processes.
• Support the Project Manager with tracking progress and updates.
• Provide post-implementation BAU support for a smooth transition.

Skills

Business analysis

Payroll

HR

Process mapping

Stakeholder engagement

Testing

Job description

Business Analyst - Payroll Replacement Project - Fixed term or secondment opportunity!

Wellington City Council – Wellington, North Island

To help us further enable our kaimahi, we are looking for a forward-thinking Business Analyst to support the transformation of Te Huringa Project - our HRIS and Payroll system replacement project at this pivotal time. This is an exciting opportunity to help drive change in a people-focused, dynamic environment where your work will have a direct, positive impact on our kaimahi and the services we deliver to the public.

The HRIS and Payroll system upgrade is a key part of our broader commitment to modernising our internal service offering and ensuring that our kaimahi experience a seamless, efficient, and transparent system. This project is about more than just technology - it's about improving the experience for the people who help keep our community thriving.

This is a great opportunity for someone who enjoys a diverse and fast-paced environment and has a passion for deep-diving into insights and improving business processes. This is a fixed term position to end of September 2027. We are also open to kaimahi in central government applying for this opportunity as a secondment from your current agency.

Āu ake mahi | What you'll do

As the Business Analyst of the Te Huringa Project, you will play an essential role in the delivery by supporting the Project Manager to deliver a system that is efficient, accurate, and fit for purpose.

You will be an integral part of the project, helping to ensure that the key requirements are captured for delivery as part of the smooth transition to the new HRIS & Payroll system and delivering insights and analytics that supports both our people and our organisation's growth.

Key Responsibilities will include:

• Designing and leading design and configuration workshops, ensuring decisions reflect Wellington City Council’s HR and Payroll requirements.
• Leading document design decisions, configuration choices, and any other deviations from standard requirements, ensuring these are approved through the appropriate project governance.
• Coordinating with internal and external stakeholders to map data from the current system to the new system and ensure technical requirements are met.
• Supporting testing related activities, including system integration testing (SIT) and supporting user acceptance testing (UAT) to ensure the system meets all organisational requirements.
• Working with the vendor and internal stakeholders to validate and refine future state business processes against already captured requirements.
• Supporting the Project Manager, through tracking project progress and providing regular updates.
• Providing post-implementation support to the Project Manager to ensure a smooth transition from project to BAU mode.

Ngā tohu me ngā wheako | Qualifications and experience

We’re looking for someone who has:

• Proven experience as a Business Analyst, with at least 5 years of experience in delivery of Payroll and HR projects
• Proven experience in process mapping of a new system implementation
• Experience supporting the implementation of technology projects through testing processes and training
• Excellent analytical, problem-solving, and documentation skills
• Strong communication skills, with the ability to engage stakeholders at all levels, including senior leadership

Nōu te rourou | What's in it for you

Working for the Council offers youa range of benefitsincluding 5 weeks annual leave, flexible working options, health and wellbeing support, Council staff discounts and a range of learning and development programmes and opportunities.

View our Employee Value Proposition Video to see what our employees say about working at WCC.

Diversity

We want your application to enable you to portray the real you. Skills are gained across many areas of our life, not just formal employment. If you can demonstrate the skills listed in the advert through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.

We welcome applications from all people and like our workforce to reflect the diverse communities we serve.

Accessibility Support

We want to make sure any accessibility requirements you may have, are well supported so the selection process is equitable for everyone. Please let us look if there are any adjustments or support, we can offer to make our process more accessible to you by emailing: ***********@wcc.govt.nz

Applications close Sunday 20 September 2026. All applications must be submitted online and must have the right to work in New Zealand – we will not accept emailed applications.

All employees must undergo a Criminal Conviction Check and the results of which will be held on your employee file if employed.

If you have questions, please contact ***********@wcc.govt.nz