Automotive Maintenance Administrator

BuildRight Construction AU; Auckland; On-site; NZD 52,000 - 76,000; Full time

Job summary

BuildRight Construction AU in Auckland seeks a detail-focused Maintenance Administrator to bring proven administration, data-handling and customer services skills into a professional automotive environment.

This role supports vehicle maintenance administration, processes transactions and invoices, and coordinates information with workshops and suppliers to ensure timely and accurate service for customers.

Qualifications

• Demonstrated experience in administration, data entry or another detail-focused role.
• Proven ability to maintain accurate records and handle transaction-based information.
• Strong attention to detail with a methodical approach to work.
• Confident communication skills and willingness to communicate by phone.
• Ability to follow up customers, suppliers and service providers professionally.

Responsibilities

• Process vehicle servicing, repair, maintenance and tyre-related administration.
• Enter, update and maintain accurate information across internal systems.
• Review and process maintenance invoices and identify discrepancies.
• Reconcile transactions and follow up outstanding or incorrect information.
• Monitor maintenance workflows and ensure requests progress within required timeframes.
• Maintain accurate records, documentation and transaction history.
• Communicate with workshops, suppliers, customers and internal teams to resolve queries.
• Follow up service providers by phone and obtain required information.
• Assist Maintenance Controllers with daily maintenance administration.
• Ensure customer and supplier inquiries are handled professionally.
• Prioritise multiple administrative tasks while maintaining accuracy.
• Support the wider team in delivering efficient and consistent maintenance services.

Skills

Attention to detail

Data entry

Customer service

Communication skills

Time management

Job description

AnestablishedautomotiveandfleetservicesorganisationinNewSouthWalesislookingforadetail-focusedMaintenanceAdministratorwhocanbringprovenadministration,data-handlingandcustomerserviceskillsintoaprofessionalautomotiveenvironment.

Thisopportunitysuitscandidateswhosepreviousexperiencecandemonstratestrongattentiontodetail,confidentcommunication,accuraterecordkeepingandtheabilitytokeepmultiplemaintenanceprocessesmoving.Automotiveknowledgeisvaluable,butareliableprofessionaltrackrecordandwillingnesstolearnareequallyimportant.

Theroleinvolvessupportingvehiclemaintenanceadministration,processingtransactionsandinvoices,coordinatinginformationwithworkshopsandsuppliers,andhelpingensurecustomersreceivetimelyandaccurateservice.

The Opportunity

AnestablishedautomotiveandfleetservicesorganisationinNewSouthWalesislookingforadetail-focusedMaintenanceAdministratorwhocanbringprovenadministration,data-handlingandcustomerserviceskillsintoaprofessionalautomotiveenvironment.

Thisopportunitysuitscandidateswhosepreviousexperiencecandemonstratestrongattentiontodetail,confidentcommunication,accuraterecordkeepingandtheabilitytokeepmultiplemaintenanceprocessesmoving.Automotiveknowledgeisvaluable,butareliableprofessionaltrackrecordandwillingnesstolearnareequallyimportant.

Theroleinvolvessupportingvehiclemaintenanceadministration,processingtransactionsandinvoices,coordinatinginformationwithworkshopsandsuppliers,andhelpingensurecustomersreceivetimelyandaccurateservice.

Key Responsibilities

• Processvehicleservicing,repair,maintenanceandtyre-relatedadministration
• Enter,updateandmaintainaccurateinformationacrossinternalsystems
• Reviewandprocessmaintenanceinvoicesandidentifydiscrepancies
• Reconciletransactionsandfollowupoutstandingorincorrectinformation
• Monitormaintenanceworkflowsandensurerequestsareprogressedwithinrequiredtimeframes
• Maintainaccuraterecords,documentationandtransactionhistory
• Communicatewithworkshops,suppliers,customersandinternalteamstoresolvequeries
• Followupserviceprovidersbyphoneandobtainrequiredinformation
• AssistMaintenanceControllerswithdailymaintenanceadministration
• Ensurecustomerandsupplierenquiriesarehandledprofessionally
• Prioritisemultipleadministrativetaskswhilemaintainingaccuracy
• Supportthewiderteamindeliveringefficientandconsistentmaintenanceservices

Requirements & Eligibility

• Demonstratedexperienceinadministration,dataentry,customerserviceoranotherdetail-focusedrole
• Provenabilitytomaintainaccuraterecordsandhandletransaction-basedinformation
• Strongattentiontodetailwithamethodicalapproachtowork
• Confidentcommunicationskillsandwillingnesstocommunicatebyphone
• Abilitytofollowupcustomers,suppliersandserviceprovidersprofessionally
• Goodorganisationandtime-managementskills
• Abilitytomanagecompetingprioritiesandmeetdeadlines
• Comfortableworkingwithcomputersandlearningnewsoftwaresystems
• Positive,dependableandteam-orientedapproach
• Automotiveadministrationorindustryexperienceishighlyregarded
• PreviousexperienceasaServiceAdvisor,ServiceAdministratororsimilarisadvantageous
• Relevantpracticalexperienceshouldbesupportedbyappropriateemploymentorprofessionaldocumentation

Special Instructions

MustmeetapplicableAustralianemploymentandsponsorshiprequirements.

• Processvehicleservicing,repair,maintenanceandtyre-relatedadministration
• Enter,updateandmaintainaccurateinformationacrossinternalsystems
• Reviewandprocessmaintenanceinvoicesandidentifydiscrepancies
• Reconciletransactionsandfollowupoutstandingorincorrectinformation
• Monitormaintenanceworkflowsandensurerequestsareprogressedwithinrequiredtimeframes
• Maintainaccuraterecords,documentationandtransactionhistory
• Communicatewithworkshops,suppliers,customersandinternalteamstoresolvequeries
• Followupserviceprovidersbyphoneandobtainrequiredinformation
• AssistMaintenanceControllerswithdailymaintenanceadministration
• Ensurecustomerandsupplierenquiriesarehandledprofessionally
• Prioritisemultipleadministrativetaskswhilemaintainingaccuracy
• Supportthewiderteamindeliveringefficientandconsistentmaintenanceservices

• Demonstratedexperienceinadministration,dataentry,customerserviceoranotherdetail-focusedrole
• Provenabilitytomaintainaccuraterecordsandhandletransaction-basedinformation
• Strongattentiontodetailwithamethodicalapproachtowork
• Confidentcommunicationskillsandwillingnesstocommunicatebyphone
• Abilitytofollowupcustomers,suppliersandserviceprovidersprofessionally
• Goodorganisationandtime-managementskills
• Abilitytomanagecompetingprioritiesandmeetdeadlines
• Comfortableworkingwithcomputersandlearningnewsoftwaresystems
• Positive,dependableandteam-orientedapproach
• Automotiveadministrationorindustryexperienceishighlyregarded
• PreviousexperienceasaServiceAdvisor,ServiceAdministratororsimilarisadvantageous
• Relevantpracticalexperienceshouldbesupportedbyappropriateemploymentorprofessionaldocumentation

MustmeetapplicableAustralianemploymentandsponsorshiprequirements.

Full visa sponsorship available under New Zealand Accredited Employer Work Visa (AEWV).