Administrator - Maternity Service

North Island - Waikato Hamilton; Hamilton; On-site; NZD 55,000 - 75,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Hamilton is seeking an experienced administrator to provide high-quality, confidential support to the District Chief Midwife, Midwifery Managers and Charge Nurse Manager, enabling effective governance and service delivery across maternity services.

The role requires a relevant qualification, at least 3 years in administration, and strong digital literacy, including MS Office.

Qualifications

• Relevant tertiary qualification.
• Minimum of 3 years administration experience.
• Demonstrated experience implementing Te Tiriti o Waitangi in practice.
• High level of digital literacy, including proficiency with Microsoft Office.
• Proven ability to manage confidential and sensitive information with discretion.
• Strong organisational skills with the ability to prioritise, manage competing demands, and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to build effective working relationships across diverse teams and stakeholders.

Responsibilities

• Reports directly to the District Chief Midwife
• Takes day-to-day direction from the DCM
• Provides additional administrative support to Midwife Managers and the Charge Nurse Manager to ensure smooth operational functioning across maternity services
• Operates in a fast-paced environment requiring excellent judgement, discretion, and the ability to manage sensitive information
• Maintains efficient office systems, supports recruitment and payroll processes, and contributes to quality improvement activities

Skills

Strong organisational skills

Excellent written and verbal

Discretion with confidential

Relationship building

Education

Relevant tertiary qualification

Tools

Microsoft Office (Word, Excel, Outlook, Teams)

Datix

Payroll systems

Recruitment systems

Document management systems

Job description

• Permanent, Full Time, 80 hours per fortnight

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

The primary purpose of the role is to provide highquality, confidential, and proactive administrative assistance to the District Chief Midwife (DCM), Midwifery Managers and Charge Nurse Manager, to enable effective leadership of maternity clinical governance, service performance, and operational delivery.

Key responsibilities:

• Reports directly to the District Chief Midwife
• Takes daytoday direction from the DCM
• Provides additional administrative support to Midwife Managers and the Charge Nurse Manager to ensure smooth operational functioning across maternity services
• Operates in a fastpaced environment requiring excellent judgement, discretion, and the ability to manage sensitive information
• Maintains efficient office systems, supports recruitment and payroll processes, and contributes to quality improvement activities

About the Team/Service

The Womens Health team at Waikato Hospital serves a diverse population of urban and rural women from Hamilton city and the Waikato region with over five thousand births per annum. The families of our region have a range of superb primary birthing units to choose from and when complexity arises, they are also able to access care from the team at Waikato Hospital.

We pride ourselves on having a fabulous midwifery team, who are passionate about supporting our newly graduated midwives. We offer a comprehensive first year of practice programme. We are committed to building close relationships with our primary care midwives from the community (LMC midwives) and strive to engage their valuable insight as part of our quality improvement initiatives.

About Hamilton

Waikato Hospital is a major regional hospital in Hamilton and is a leading tertiary teaching hospital located in Hamilton, New Zealand, serving as the regional hub for the Midland area, which includes the Waikato, Bay of Plenty, Lakes, Tairawhiti, and Taranaki districts. With around 722 inpatient beds, 22 operating theatres, and a dedicated outpatient clinic and procedure centre, Waikato Hospital provides comprehensive hospital services, including radiology, laboratory, and pharmacy. As a major teaching hospital with affiliations to the University of Auckland, University of Waikato, and Wintec, it offers a dynamic learning environment and access to research opportunities. The hospital is equipped with advanced diagnostic and treatment facilities located on the Waiora Waikato Hospital Campus, with both road and air ambulance support.

Hamilton, where Waikato Hospital is situated, is a vibrant city nestled alongside the scenic Waikato River, offering a perfect mix of nature and culture. Explore the stunning Hamilton Gardens, home to themed gardens from Italy to Asia, or visit the Waikato Museum to delve into the region's rich history. The city also boasts the Hamilton Zoo, where you can walk through an aviary filled with native birds. Hamilton is a lively hub, with a variety of cafes, restaurants, and bars, along with events like rugby, cricket, and the famous National Agricultural Fieldays and Balloons over Waikato festival. With its vibrant atmosphere and proximity to outdoor adventures, Hamilton is an ideal place to live and work.

About you

We are looking for candidates who are able to demonstrate the following:

• A relevant tertiary qualification
• Minimum of 3 years administration experience
• Demonstrated experience implementing Te Tiriti o Waitangi in practice
• High level of digital literacy, including proficiency with Microsoft Office (Word, Excel, Outlook, Teams)
• Proven ability to manage confidential and sensitive information with discretion
• Strong organisational skills with the ability to prioritise, manage competing demands, and meet deadlines
• Excellent written and verbal communication skills
• Ability to build effective working relationships across diverse teams and stakeholders
• Ability to quickly learn and confidently use organisational information systems (e.g., Datix, payroll, recruitment and document management systems

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Job details

Job Reference:

Job Reference: WAI32714

Location:

North Island - Waikato - Hamilton

Job type:

Job type: Permanent Full time

Expertise:

Non-clinical - Administration - Administration