Administrator/Clinical Typist - PRIMHIS

New Zealand Government; Bay of Plenty; On-site; NZD 30,000 - 39,000; Part time

Benefits offered by this job

Competitive salary

Free staff parking

Free flu vaccination

Discounts with local businesses

Job summary

Health New Zealand | Te Whatu Ora Lakes in Rotorua is seeking an Administrator/Typist for the PRIMHIS CMHAS team. The role provides reception and administrative support to clinicians, enabling service continuity in a busy community mental health setting. 20 hours per week, Monday to Friday, with school-hours alignment.

The successful candidate will have strong MS Office skills, data entry and typing proficiency, and excellent time management to prioritise tasks in a team environment.

Qualifications

• Microsoft Office competence (Word/Outlook) required.
• Data entry and typing skills essential.
• Excellent time management and prioritisation.
• Fast and accurate keyboard skills.
• 3–5 years' experience in administrative functions.

Responsibilities

• Provide reception and administration duties for PRIMHIS CMHAS Rotorua.
• Support clinicians with administrative tasks to ensure service continuity.
• Organise filing, stock ordering, and IMI supply checks.
• Collaborate with admin and clinicians in a busy team.
• Follow Te Ara Tauwhirotanga care pathways and maintain accuracy under deadlines.

Skills

Microsoft Office

Typing skills

Data entry

Time management

Prioritisation

Customer engagement

Job description

Administrator / Typist - PRIMHIS Community Mental Health & Addictions Service, Rotorua Permanent, Part-time (20 hrs/week) Monday to Friday 0800 to 1630

We have a permanent position available in our Admin team at Rotorua Lakes Community Mental Health & Addictions Service (CMHAS) providing administration support across the service.

This role will be primarily located within our PRIMHIS team which provides brief talking therapies to people aged 15 upwards.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

The Mental Health Administrators support the community clinicians who provide comprehensive care to patients experiencing moderate to severe mental illness and/or significant addiction problems.

We are looking for a motivated individual to provide high quality reception, administrative and clinical typing support in the PRIMHIS, CMHAS team based in Rotorua.

This is an ideal position for someone who is seeking to work school hours, 4 hours per day Monday to Friday.

The role requires flexibility, ability to work under pressure of deadlines, maintaining quality outputs with minimal supervision.

This position will also require the ability to multitask, have methodical work practices and a high level of accuracy.

You willprovide administrative & reception dutiessupport clinicians to enable service continuityorganise administrative elements of clinical duties, e.g. filing, ordering stock, checking IMI supplywork with a team of admin and cliniciansfollow the principles of the Te Ara Tauwhirotanga Model of Care Pathways that lead us to act with kindness

About the Team/Service/ Location

Health New Zealand |Te Whatu Ora Lakes provides healthcare from its two modern and progressive general hospitals in Rotorua and Taupo, New Zealand.

The Lakes district is becoming the lifestyle destination of choice and is well known for its many outdoor recreational activities, family friendly beaches, and a growing multi-cultural community.

Working at Health New Zealand Te Whatu Ora Lakes provides a great opportunity to balance an amazing lifestyle with a rewarding professional experience.

As well as a supportive, inclusive and diverse work environment, Health New Zealand |Te Whatu Ora Lakes offer competitive salary, free staff parking, free flu vaccination, discounts (with local businesses), and access to Employee Assistance Program.

For more information on living and working in Rotorua and Taupo click here

About you

We are looking for an active, friendly person with great customer engagement skills, a broad range of experience, and enjoy working as part of a busy team. If you are an enthusiastic team player with a good sense of humour and a can-do attitude we welcome your application.

Demonstrated competence of Microsoft Office applications (e.g. Word and Outlook); data entry skills and typing skills essential. Have exceptional time management and prioritisation skillsHave fast and accurate keyboard skillsBe adaptable and flexible in work practicesHave exceptional data entry skillsBe able to work under pressure and stick to timeframes Have at least 3-5yrs experience in administrative functions

Click here for Position Description

Click here for Collective Agreement (if applicable)

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.