Administrator/Clinical Typist - PRIMHIS

North Island - Bay of Plenty Rotorua; Rotorua; On-site; NZD 24,000 - 30,000; Part time

Benefits offered by this job

Free staff parking

Free flu vaccination

Discounts with local businesses

Employee Assistance Program

Job summary

Health New Zealand Te Whatu Ora Lakes in Rotorua is seeking a permanent part-time Mental Health Administration role (20 hrs/week) in the CMHAS/PRIMHIS team. You will provide essential reception, administrative and clinical typing support, working Monday to Friday and aligning to the service needs.

The role requires accuracy, the ability to multitask, and collaborative teamwork with clinicians to ensure continuity of care. A calm, efficient approach and proficiency with MS Office are essential.

Qualifications

• Experience in administrative functions and reception duties.
• Strong time management and prioritisation skills.
• Fast and accurate keyboard skills with good data entry.
• Proficient in MS Office applications (Word/Outlook) and basic admin tasks.

Responsibilities

• Provide reception, administrative and typing support to the PRIMHIS/CMHAS team.
• Organise administrative elements of clinical duties, e.g. filing, stock ordering, IMI supply checks.
• Collaborate with admin and clinical staff to maintain service continuity.
• Follow Te Ara Tauwhirotanga Model of Care Pathways and act with kindness.

Skills

MS Office

Data entry

Typing

Time management

Tools

Microsoft Word

Microsoft Outlook

Job description

Community Mental Health & Addictions Service, Rotorua

Permanent, Part-time (20 hrs/week)

Monday to Friday 0800 to 1630

We have a permanent position available in our Admin team at Rotorua Lakes Community Mental Health & Addictions Service (CMHAS) providing administration support across the service. This role will be primarily located within our PRIMHIS team which provides brief talking therapies to people aged 15 upwards.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

The Mental Health Administrators support the community clinicians who provide comprehensive care to patients experiencing moderate to severe mental illness and/or significant addiction problems. We are looking for a motivated individual to provide high quality reception, administrative and clinical typing support in the PRIMHIS, CMHAS team based in Rotorua. This is an ideal position for someone who is seeking to work school hours, 4 hours per day Monday to Friday.

The role requires flexibility, ability to work under pressure of deadlines, maintaining quality outputs with minimal supervision. This position will also require the ability to multitask, have methodical work practices and a high level of accuracy.

You will

• support clinicians to enable service continuity
• organise administrative elements of clinical duties, e.g. filing, ordering stock, checking IMI supply
• work with a team of admin and clinicians
• follow the principles of the Te Ara Tauwhirotanga Model of Care Pathways that lead us to act with kindness

About the Team/Service/ Location

Health New Zealand |Te Whatu Ora Lakes provides healthcare from its two modern and progressive general hospitals in Rotorua and Taupo, New Zealand. The Lakes district is becoming the lifestyle destination of choice and is well known for its many outdoor recreational activities, family friendly beaches, and a growing multi-cultural community. Working at Health New Zealand Te Whatu Ora Lakes provides a great opportunity to balance an amazing lifestyle with a rewarding professional experience. As well as a supportive, inclusive and diverse work environment, Health New Zealand |Te Whatu Ora Lakes offer competitive salary, free staff parking, free flu vaccination, discounts (with local businesses), and access to Employee Assistance Program.

North Island - Bay of Plenty - Rotorua

About you

We are looking for an active, friendly person with great customer engagement skills, a broad range of experience, and enjoy working as part of a busy team. If you are an enthusiastic team player with a good sense of humour and a can-do attitude we welcome your application. Demonstrated competence of Microsoft Office applications (e.g. Word and Outlook); data entry skills and typing skills essential.

• Have exceptional time management and prioritisation skills
• Have fast and accurate keyboard skills
• Be adaptable and flexible in work practices
• Be able to work under pressure and stick to timeframes
• Have at least 3-5yrs experience in administrative functions

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.