Administrator

Omexom New Zealand; Wellington; In loco; NZD 50.000 - 65.000; Tempo pieno

Vantaggi offerti da questo lavoro

Comprehensive Health Insurance

Life & Disability Cover

KiwiSaver Contributions

Enhanced Parental Leave

Birthday Leave

Long Service Rewards

Career Advancement Opportunities

Great Team

Descrizione del lavoro

Omexom New Zealand is seeking an organised and proactive Administrator to join Reactive Services in Ngauranga Gorge, Wellington. You will provide administrative support across invoicing, payroll, client communication, document management, meeting coordination, and data entry.

The role is fast-paced and varied, reporting to the Senior Contract Manager, with responsibilities spanning timesheets, records management, supplier liaison, and contract documentation.

Competenze

• Previous experience in an administrative, office support, or coordinator role.
• Strong proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Experience working with data entry and business management systems such as SAP, CODEX, or similar platforms.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy when managing records and data.
• Ability to manage multiple priorities and meet deadlines in a busy environment.
• Sound numerical skills and administrative aptitude.
• A positive, flexible, and adaptable approach to work.
• Secondary school qualification or equivalent.

Mansioni

• Process debtor and creditor invoices, and purchase orders.
• Enter payroll information and maintain accurate timesheet records.
• Maintain employee training records and administrative databases.
• Order office and kitchen supplies and manage general office resources.
• Liaise with clients regarding service work and administrative requirements.
• Enter and maintain data relating to maintenance contracts and projects.
• Maintain contract documentation, records, and filing systems.
• Coordinate vehicle servicing, repairs, and related administration.
• Prepare business correspondence and documentation.
• Organise meetings, prepare agendas, and record meeting minutes.
• Support compliance with company health, safety, and quality requirements.

Conoscenze

Administrative experience

Microsoft Office

SAP

CODEX

Written and verbal communication

Attention to detail

Multitasking

Numerical skills

Secondary school qualification

Formazione

Secondary school qualification or equivalent

Strumenti

SAP

CODEX

Descrizione del lavoro

• Based in Ngauranga Gorge, Wellington
• Comprehensive Health Insurance
• Life & Disability Cover
• Generous KiwiSaver Contributions
• Enhanced Parental Leave
• Birthday Leave
• Long Service Rewards
• Career Advancement Opportunities
• Be a part of a Great Team

About the Role

We are seeking an organised and proactive Administrator to join our Reactive Services in Ngauranga Gorge, Wellington. Reporting to the Senior Contract Manager, you will provide a wide range of administrative support services that contribute to the efficient operation of the business unit. This role is varied and fast-paced, involving invoice processing, payroll administration, client communication, document management, meeting coordination, and data entry.

Key Responsibilities

• Process debtor and creditor invoices, and purchase orders
• Enter payroll information and maintain accurate timesheet records
• Maintain employee training records and administrative databases
• Order office and kitchen supplies and manage general office resources
• Liaise with clients regarding service work and administrative requirements
• Enter and maintain data relating to maintenance contracts and projects
• Maintain contract documentation, records, and filing systems
• Coordinate vehicle servicing, repairs, and related administration
• Prepare business correspondence and documentation
• Organise meetings, prepare agendas, and record meeting minutes
• Support compliance with company health, safety, and quality requirements

Qualifications and Skills

• Previous experience in an administrative, office support, or coordinator role
• Strong proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Experience working with data entry and business management systems such as SAP, CODEX, or similar platforms
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy when managing records and data
• Ability to manage multiple priorities and meet deadlines in a busy environment
• Sound numerical skills and administrative aptitude
• A positive, flexible, and adaptable approach to work
• Secondary school qualification or equivalent

Who are we?

As the global energy landscape continues to evolve, Omexom is supporting New Zealand's transition toward a cleaner, more sustainable energy future. We work alongside partners across the energy ecosystem to accelerate progress and enable meaningful decarbonisation.

Omexom New Zealand brings the global scale, innovation, and proven expertise of a global leader to every local project. We collaborate with those who produce, transform and transport electricity and energy, including network owners and local authorities, to operate, build and maintain critical infrastructure. Our established processes ensure reliability and safety at scale, while longstanding relationships and on-the-ground experience make us trusted partners to work with.

We're here to help New Zealand build smarter, more efficient and resilient energy networks that will support community and industry for generations to come.

Applications close on Thursday 26 November 2026.

Please note, that only candidates with the right to live and work in New Zealand will be considered for this role.

According to the Harvard Business Review, men typically apply for jobs when they meet only 60% of the qualifications, whereas women and individuals from underrepresented groups usually apply only if they meet all the criteria. We're not just about checking boxes, so if you believe you have the skills but don't meet every requirement listed, please reach out if you would like to find out more, we'd love to talk with you.

Come join our amazing team and be a part of the pioneers in energy transition.