ADMINISTRATIVE ASSISTANT - LOCAL AGENT GROUP II

Delegation of the European Union to New Zealand; Wellington; On-site; NZD 55,000 - 75,000; Full time

Job summary

The EU Delegation to New Zealand seeks an Administrative Assistant (Local Agent Group 2) for a full-time permanent role in the Administration Section. The role covers finance, procurement, HR, logistics and general administration in a dynamic EU environment.

The successful candidate will replace the Head of Administration during their absence and must meet NZ eligibility and education requirements. The position starts in late November/early December 2026 after a 3-month probation.

Qualifications

• University degree or equivalent with 2 years’ professional experience in accountancy, admin, procurement, HR or related field.
• Upper Secondary Education with 5 years’ professional experience in accountancy, admin, procurement, HR or related field.
• 2+ years’ proven experience in the relevant fields after degree/education requirement.
• Excellent English (C1)
• Very good knowledge of MS Office tools (Excel, Word, Outlook) and ability to use other office software.

Responsibilities

• Perform duties across finance, procurement, HR, logistics and administration.
• Replace Head of Administration during their absence.
• Support the Delegation’s administration with documents, compliance and day-to-day tasks.

Skills

English (C1)

Office software

Education

Bachelor’s degree or equivalent

Upper Secondary Education or equivalent

Tools

Excel

Word

Outlook

Ares

Sysper2

SUMMA

P2P

HR HUB

Job description

ADMINISTRATIVE ASSISTANT - LOCAL AGENT GROUP II

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to New Zealand is the Union’s diplomatic mission located in Wellington. It was established in 2016 and is responsible for the conduct of official relations with New Zealand. The Delegation works closely with all the diplomatic missions of the EU Member States accredited to New Zealand.

We offer

We offer a full-time permanent position as Administrative Assistant (Local Agent Group 2) in the Administration Section of the Delegation. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation and on the changes of these needs. The position offers a varied and hands-on role across finance, procurement, HR, logistics and administration in a dynamic and multicultural EU environment. The administrative assistant replaces the Head of Administration during his/her absence. The successful candidate will be offered an open term contract starting in late November/early December 2026, following a probationary period of 3 months (90 days). The successful candidate will be required, as a condition of the offer of employment, to provide all supporting documents in regards of diplomas and professional experience declared in the application form, will be subject to a pre-employment medical examination and provide a medical fitness certificate confirming their fitness to carry out the assigned duties, and a clean criminal record.

Minimum requirements / eligibility criteria (necessary for the application to be considered)

The candidate must be a New Zealand citizen, or holder of a valid residency visa authorizing to reside and work full time permanently in New Zealand, and must currently reside in New Zealand.

Education: Minimum of University/bachelor’s degree or equivalent, attested by a diploma, followed by 2 years professional experience in accountancy, administration, procurement, HR or other relevant field OR Upper Secondary Education or equivalent, attested by a diploma, followed by 5 years professional experience in accountancy, administration, procurement, HR or other relevant field.

Professional experience: Minimum of 2 years proven working experience in the field of accountancy, administration, procurement, HR or other relevant, after completion of bachelor’s degree or equivalent OR 5 years proven working experience in the field of accountancy, administration, procurement, HR or other relevant, after completion of upper secondary education or equivalent.

Language skills: Excellent knowledge (C1) of English (Common European Framework of Reference of Languages).

Computer Literacy: Very good knowledge of commonly used MS Office tools, particularly Excel, Word and Outlook, and ability to use other office software and applications.

Assets/selection criteria (basis for awarding points to select the best applicant)

Knowledge and experience with accounting and accounting matters in New Zealand.

Knowledge and experience of local legislation in regards social security, insurances and tax.

Work experience in a multi-national environment or a foreign/diplomatic entity (embassy, foreign company, international organization).

Knowledge of Māori language.

Post-graduate studies or equivalent in a relevant field

Knowledge of EC and/or EEAS internal software or applications, such as Ares, Sysper2, SUMMA, P2P, HR HUB etc.

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What can I earn as an Administration Officer