Administration Officer - Gisborne

Department of Corrections NZ; Gisborne; On-site; NZD 60,000 - 64,000; Part time

Job summary

Department of Corrections NZ is offering a part-time Administration Officer role based in Tairawhiti. The position is 20 hours per week, Wednesday to Saturday with five hours per day and negotiable start times.

You will perform reception duties, liaise with partner organisations, prepare court documents, manage purchasing and stock, and support the leadership team while contributing to health and safety. You will interact with members of the public including vulnerable individuals.

Qualifications

• Strong experience and knowledge of office administration.
• Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel).
• Excellent communication, teamwork, and people skills.
• The ability to organise effectively, be adaptable, multi-task, and meet deadlines.
• The ability to develop, foster and maintain positive working relationships with a diverse range of people.
• Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.
• Alignment with our departmental values that shape the way we conduct our mahi.
• Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential.
• You will also need a Full New Zealand Driver Licence for this role.
• Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

Responsibilities

• Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks.
• Liaising with organisations and services we work with.
• Preparing documents for court and filing.
• Purchasing materials and stocktaking.
• Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards.
• Providing administration support to leadership team.
• Contributing to site health and safety.
• Interacting with vulnerable people from the community at the Community Corrections office.

Skills

Office administration

Communication skills

Teamwork

Organisational skills

Tools

Microsoft Office

Excel

Job description

Administration Officer

Permanent, part-time opportunity based in Tairawhiti

Friendly and supportive team environment

Join a values-led organisation doing mahi that matters!

This is a part-time position, 20 hours per week. The work profile for this role is Wednesday - Saturday, five hours per day - start time negotiable for the successful candidate.

Mō te tūnga | About the role

• Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks.
• Liaising with organisations and services we work with.
• Preparing documents for court and filing.
• Purchasing materials and stocktaking.
• Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards.
• Providing administration support to leadership team.
• Contributing to site health and safety.
• You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment.

Mōu | About you

We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment.

• Strong experience and knowledge of office administration.
• Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly.
• Excellent communication, teamwork, and people skills.
• The ability to organise effectively, be adaptable, multi-task, and meet deadlines.
• The ability to develop, foster and maintain positive working relationships with a diverse range of people.
• Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.
• Alignment with our departmental values that shape the way we conduct our mahi.
• Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential.
• You will also need a Full New Zealand Driver Licence for this role.
• Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

Ngā painga | The benefits

• The salary for this role is $60,216 - $63,789 per annum, paid pro rata. Appointment and remuneration will reflect skills and experience relevant to the role.

Mō mātou | About us

Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.

Applications close on: Tuesday 1st of September 2026

If you have any questions or want to learn more about a career with us please visit careers.corrections.govt.nz