Administration Assistant

BigRedSky Limited; Auckland; Hybrid; NZD 99,000 - 106,000; Full time

Benefits offered by this job

Flexible working arrangements

Generous leave entitlements

Professional development opportunities

Salary packaging access

Job summary

Department of Education WA is seeking an Administration Assistant to provide high-level executive support to the Director Student Engagement and Wellbeing and Director Disability and Inclusion. The role manages complex calendars, coordinates briefing, maintains records and supports financial processes, ensuring deadlines are met with discretion and professionalism.

Based in Western Australia, the successful candidate will work independently, liaise across diverse stakeholders and contribute to

Qualifications

• Experience providing high-level administrative support to senior leaders.
• Strong organisational and confidentiality skills.
• Proficiency with Microsoft Office and records management systems.

Responsibilities

• Manage complex calendars and coordinate briefing and approval processes.
• Prepare high-quality documents and correspondence for senior leaders.
• Coordinate meetings and documentation, maintain records and information systems.
• Support financial and administrative processes and liaise with internal and external stakeholders.
• Anticipate needs, exercise judgement and ensure critical deadlines are met.

Job description

Division: Professional Capability - Statewide Services

Salary: Level 2, $79,604 - $85,350 per annum (pro-rata) (PSCA 2024)

This is a permanent full-time position commencing October 2026

The Department of Education’s strategic directions outline the commitment for every child, from Kindergarten to Year 12 to have access to high quality education underpinned by excellence in teaching and quality leadership. This is an education that meets the needs of the learner, preparing them for future success.

Statewide Services provides the services and supports required by schools to enable student achievement, with a focus on those students and schools that need it most. It encompasses both school and system-facing service delivery. While it primarily exists to support schools, it also has an important system-facing role supporting strategy and policy development.

The Role

The Administration Assistant provides high-level executive and administrative support to the Director Student Engagement and Wellbeing and Director Disability and Inclusion. This is a pivotal role within the branches, ensuring the efficient operation of the Directors' offices and enabling senior leaders to effectively deliver strategic priorities, programs and services that support students across Western Australia.

Working in a fast-paced environment, the successful applicant will manage complex calendars, coordinate briefing and approval processes, monitor competing priorities and maintain accurate records in accordance with Departmental policy and legislative requirements. The successfully applicant will ideally be a highly organised professional who can anticipate needs, exercise sound judgement, maintain confidentiality and proactively manage workflows to ensure critical deadlines are met.

The Administration Assistant is responsible for preparing high-quality documents and correspondence, coordinating meetings and associated documentation, managing records and information systems, and supporting financial and administrative processes. The role also acts as a key liaison point for internal and external stakeholders, requiring exceptional communication skills, professionalism and a strong customer service focus.

We are seeking a candidate who ideally has demonstrated experience providing high-level administrative support to senior leaders. The successful applicant ideally will be confident working independently, managing sensitive information, navigating competing priorities and building productive working relationships across a diverse range of stakeholders. Experience with Microsoft Office applications, electronic records management systems, workflow coordination and administrative governance processes will be highly regarded.

Professional Benefits

We are conveniently located in Padburyand our employees enjoy a range of benefits which include:

• Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments)

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Narelle Ward, Director Student Engagement and Wellbeing on [phone] or by emailing [e-mail]

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Advertised Vacancy Number: DOE1065670

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Friday, 2 October 2026