Accounts Payable Officer

ACG Schools; Auckland; On-site; NZD 65,000 - 85,000; Full time

Job summary

ACG Schools, part of Inspired Education, seeks an Accounts Payable Officer for its Mount Eden head office in Auckland. This full-time role reports to the NZ Finance Director and owns end-to-end AP processes, including supplier invoices, records, payments, reconciliations, and audits.

The ideal candidate has 3+ years in accounts payable (not-for-profit preferred), is proficient in JDEdwards and Excel, and demonstrates accuracy, integrity, and collaborative problem-solving.

Qualifications

• 3+ years hands-on experience in accounts payable or finance administration.
• Proficiency in JDEdwards and Excel.
• Strong numerical accuracy and data entry skills.
• Solid understanding of accounting principles.

Responsibilities

• Enter and process daily supplier invoices with correct GL coding.
• Maintain supplier records and update details as needed.
• Manage weekly EFT, BPAY payments and timely vendor payments.
• Resolve supplier queries and invoice issues professionally.
• Perform supplier account reconciliations for accuracy.
• Oversee petty cash claims and monthly credit card reconciliations.
• Assist with monthly GL reconciliations and broader reporting.

Skills

Numerical accuracy

Communication skills

Problem solving

Organisational skills

Education

Accounting/Finance degree

3+ years accounts payable experience

Tools

JDEdwards

Excel

Job description

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ACG Schools are part of Inspired Education, the leading global group of premium schools, with a portfolio of over 126 premium private schools spanning six continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Early Learning to Year 13.

In over 25 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

By joining our award-winning team of over 14,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

The Accounts Payable Officer plays a critical role in ensuring the smooth operation of the finance function by managing the end-to-end accounts payable process. Reporting directly to the NZ Finance Director and collaborating within a close-knit finance team, this role provides full ownership of the accounts payable responsibilities, ensuring accurate and timely processing of financial transactions.

This is a full time, permanent position based at ACG schools head office in Mount Eden.

KEY RESPONSIBILITIES:

• Accurately enter and process daily supplier invoices, ensuring correct allocation to General Ledger (GL) codes.
• Maintain supplier records, including setting up new suppliers and updating existing details as needed.
• Manage weekly EFT, BPAY Foreign Invoice Payment runs, ensuring timely and accurate payment to all vendors.
• Investigate and resolve supplier queries, discrepancies, and invoice-related issues in a professional and timely manner.
• Perform supplier account reconciliations to ensure account accuracy and completeness.
• Oversee petty cash claims and monthly credit card reconciliations, ensuring compliance with internal policies.
• Assist with monthly GL reconciliations and analysis, supporting broader financial reporting processes. (Not essential)
• Process and monitor charges and credits related to school activities, ensuring alignment with student accounts.
• Collaborate with the Finance Director to support the rollout of a new purchase order system, including contributing to testing, feedback, and staff training.
• Maintain confidentiality and professionalism in handling sensitive financial and personal information.
• Assist with internal and external audits by preparing supporting documentation and responding to audit requests as required.

THE IDEAL CANDIDATE WILL HAVE:

• At least 3+ years of hands-on experience in accounts payable or a similar financial role, preferably in a school or not-for-profit environment.'
• Proficiency in accounting software, preferably JDEdwards and Microsoft Office Suite, particularly Excel.
• Strong numerical accuracy and data entry skills.
• Solid understanding of accounting principles.
• Proven ability to work both independently and collaboratively within a team.
• Effective problem-solving skills and initiative to improve processes and systems.
• Excellent written and verbal communication skills, with the ability to explain financial matters clearly.
• Customer service orientation with a professional, courteous manner.
• Strong organisational skills and the ability to manage multiple tasks and meet deadlines.

PERSONAL ATTRIBUTES

• Detail-Oriented: Strong focus on accuracy in billing, invoicing, and financial reporting.
• Excellent Communication Skills: Ability to liaise effectively with parents and colleagues, resolving queries with professionalism and empathy.
• Problem-Solving Ability: Skilled at identifying financial risks and proposing practical solutions.
• Organisational Skills: Capable of managing multiple tasks, prioritising work, and adhering to deadlines.
• Customer-Focused: Dedicated to delivering exceptional service while maintaining professionalism and approachability.
• Resilience and Adaptability: Ability to remain composed under pressure and adapt to changing responsibilities and systems.
• Proactive and Initiative-Driven: Anticipates potential financial risks and takes proactive steps to address them.
• Continuously seeks opportunities to improve processes and systems.
• Integrity and Professionalism: Maintains confidentiality, upholds organisational values, and demonstrates ethical behaviour.

QUALIFICATIONS

• Tertiary qualifications in accounting, finance, or a related discipline.
• Minimum 3 years of relevant experience in accounts payable or finance administration.

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

We offer:

State of the Art Facilities
Enjoy lessons in spacious classrooms, advanced science labs, and leisure facilities that are fully equipped with cutting-edge resources and digital technology.

Investing in your personal growth
With an open mind committed to continuous learning and innovation, you'll be supported by the most advanced practices to remain at the forefront of international education.

Be part of a diverse international team
We're a truly global community where your colleagues and students come from cultures and countries from all corners of the earth.

Join us to connect, challenge, and collaborate with peers and renowned experts, as part of a diverse international team.