Academic Administrator

Massey University - Te Kunenga ki Pūrehuroa; Palmerston North; On-site; NZD 52,000 - 75,000; Full time

Benefits offered by this job

Five university holidays per year

Subsidised health plan

Discounted gym and recreation centre

Staff discounts

On-campus childcare

Job summary

Massey University – Te Kunenga ki Pūrehuroa in Manawatū seeks an experienced Academic Administrator to support the College of Humanities and Social Sciences. You will manage examination processes, curriculum administration, and student records while collaborating with staff and students to ensure smooth operations across multiple functions.

The role requires familiarity with SMS, Akari, Office 365, and strong communication skills.

Qualifications

• Academic Administration and Higher Education Administration experience.
• Student Records Management, Examination Administration, Course Administration.
• Curriculum Management, Academic Governance and quality assurance.
• Office 365 and data management; strong written and verbal communication skills.
• Experience with SMS, Akari and university information systems.

Responsibilities

• Support examination processes including grades review and forms processing.
• Maintain SMS offerings, dates, and coordinators.
• Support submission of new/revised course proposals and curriculum changes via Akari.
• Provide administrative support to managers, staff and students across the college.
• Utilise Office 365 and Massey systems; maintain accuracy and compliance.

Skills

Office 365

Data Management

Database Administration

Stakeholder Engagement

Administrative Support

Process Improvement

Written Communication

Verbal Communication

Relationship Management

Time Management

Attention to Detail

Customer Service

Information Systems

Change Management

Records Management

Student Management Systems (SMS)

Akari Curriculum Management

Grade Processing

Quality Assurance

Microsoft Office Suite

Organisational Skills

Multi-tasking

Compliance and Procedures

Tools

SMS (Student Management Systems)

Akari Curriculum Management

Microsoft Office Suite

Job description

Academic Administrator - College of Humanities and Social Sciences

Location: Manawatū

Salary Range: $51,554 - $75,351 per annum (based on skills and experience) - Grade 4

Fixed Term of six months to cover Parental Leave

Are you flexible, focused on the positive, and seeking opportunities to grow and develop? We are seeking a fixed-term Academic Administrator to provide administrative support across the College.

In this role, you'll be part of our Academic Administration Team, supporting managers, staff, and students while ensuring smooth operations across a variety of functions.

Key aspects of the role include:

• Supporting examination processes for all college courses including review and submission of course grades, processing of change of grade forms and Impaired Performance and Aegrotat applications.
• Maintaining academic offerings within SMS, ie opening and closing offerings, adding contact/block dates, changing course/offering coordinators.
• Supporting processes required for submission of new and revised course proposals, specialisations and qualifications/course changes and deletions through Akari (Curriculum Management).

About you

You will bring knowledge of Office 365, knowledge of or a willingness to learn core Massey University systems and a commitment to ongoing professional development. Work experience in general or academic administration would be ideal, along with strong written and oral communication skills.

Why join us?

As a Massey staff member, you'll enjoy access to a range of benefits, including:

• Five university holidays per year in addition to annual
• Subsidised Southern Cross Healthcare plan for you and your
• Discounted gym and recreation centre
• Staff discounts at a wide range of commercial and retail
• On-campus childcare facilities at Manawatū.

This is an excellent opportunity to be part of a supportive and professional team where your skills will directly contribute to the success of staff, students, and the wider University.

Applications close Tuesday 29 September 2026, 11.00pm.

Desired Skills and Experience

• Academic Administration
• Higher Education Administration
• Student Records Management
• Examination Administration
• Course Administration
• Curriculum Management
• Academic Governance
• Office 365
• Data Management
• Database Administration
• Stakeholder Engagement
• Administrative Support
• Process Improvement
• Written Communication
• Verbal Communication
• Relationship Management
• Time Management
• Attention to Detail
• Customer Service
• Information Systems
• Change Management
• Records Management
• Problem Solving
• Team Collaboration
• University Administration
• Academic Programmes
• Course Coordination
• Student Management Systems (SMS)
• Akari Curriculum Management
• Grade Processing
• Quality Assurance
• Professional Development
• Microsoft Office Suite
• Organisational Skills
• Multi-tasking
• Compliance and Procedures