Resources & Financial Operations Lead

IOM - UN Migration

Oslo

On-site

NOK 900,000 - 1,200,000

Full time

10 days ago

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Job summary

International Organization for Migration (IOM) Norway is seeking a Resources Management Officer to lead budgeting, financial management and administrative functions for the Country Office. You will supervise HR, procurement, and finance operations, ensuring compliance with donor requirements and IOM rules.

The role requires experience in financial administration, budgeting, and ERP systems, with collaboration across government and UN partners.

Qualifications

Master’s degree in Finance, Accounting, Business Administration, Management, or a related field with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.
Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Responsibilities

Supervise the functioning of the Resource Management Unit of IOM Norway, plan and, in coordination with the COM, implement necessary structural reforms in the Unit, build capacity, and ensure its effective operation.
Monitor and oversee the financial management and administrative compliance for all activities under the existing projects managed by IOM Norway, including but not limited to the day-to-day financial transactions and relevant administrative matters, in line with IOM rules and procedures.
Facilitate the management of the treasury, including forecasting cash flows in line with approved project activities and operational plans. In coordination with relevant Heads of Units and Project Coordinators, support the liaison with the respective administrative and financial departments of the Government and donors to keep abreast of changes in guidelines, requirements, contractual obligations and related matters. Support and advise where necessary on the adherence of funded projects to donor requirements.
Prepare regular financial reviews and monitoring of projects, overseeing the budget control process and analyse variances between budget and actual expenditures.
Monitor budget control processes and the financial status of the projects’ activities and inform and update the CoM and the Heads of Units accordingly. Review financial reports, identify bottlenecks and recommend action to resolve problems or correct errors, and highlight trends or risks.
Prepare and/or review project budgets, budget revisions, and financial reports in accordance with IOM regulations and established procedures.
In coordination with Heads of Units and relevant Resource Management colleagues, participate in reviewing existing projects’ specific procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
Supervise IOM Norway Human Resources, Procurement, Financial and Administrative functions, ensuring timely recruitment and procurement operations and compliance with IOM requirements.
Oversee the Supply Chain services, including contracts with suppliers of goods and services, procurement staff in implementing missions and related administrative authorities. Oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.
Participate in the respective Government, UN, and civil society meetings when required.
Provide financial and administrative input to programme development, performance monitoring, and donor compliance, as required.
Perform such other duties as may be assigned.