Operations & HR Manager – Payroll, Admin & Events

Diffractive Labs; London; On-site; NOK 444,000 - 609,000; Full time

Benefits offered by this job

Premium benefits

Generous paid time off

Job summary

Diffractive Labs in London seeks an Office Manager to run day-to-day operations, payroll, HR admin, onboarding, and vendor management so the research team can stay focused on breakthrough work.

You'll handle contracts, expenses, events, travel, and external partnerships with discretion and strong organisation. This is a hands-on role in a growing startup, offering meaningful ownership and a collaborative environment.

Qualifications

• 1–3 years in office management or HR admin roles.
• Organised with multi-workstream/vendor management.
• Discreet handling of salaries and contracts.
• Strong written and verbal communication.
• Proactive, solution-focused mindset.

Responsibilities

• Payroll, pensions & benefits administration.
• HR records, contracts, and onboarding paperwork.
• Onboarding and recruiting support from scheduling to offers.
• Invoice processing and expense reimbursements.
• Office procurement and vendor accounts management.
• Organise team events and travel.
• Vendor liaison with external specialists.

Skills

Office management

HR administration

Executive support

Operations coordination

Strong communication

Discretion

Proactive problem-solving

Tools

Rippling

Xero

Job description

Diffractive Labs in London seeks an Office Manager to run day-to-day operations, payroll, HR admin, onboarding, and vendor management so the research team can stay focused on breakthrough work.

You'll handle contracts, expenses, events, travel, and external partnerships with discretion and strong organisation. This is a hands-on role in a growing startup, offering meaningful ownership and a collaborative environment.