Office Assistant - Administrative Support in Svalbard

TransaLink; Svalbard; Remote; NOK 137,000 - 185,000; Full time

Job summary

TransaLink is seeking an experienced Office Assistant to support its team in Svalbard. The role focuses on general administrative tasks, scheduling, travel arrangements, and reporting to keep the office running smoothly.

The candidate must hold a biometric passport, be able to work independently, and communicate effectively. Remote flexibility is available if needed; candidates should be comfortable in a dynamic, growing company.

Qualifications

• Biometric passport is required.
• Previous office experience is preferred.
• Proficient in Microsoft Office Suite and other relevant software.

Responsibilities

• Provide general administrative support, including answering calls and managing correspondence.
• Maintain office supplies inventory by checking stock and ordering items.
• Organize and schedule appointments, meetings, and travel arrangements for the team.
• Assist in the preparation of regularly scheduled reports.
• Ensure timely and accurate processing of all expense reports.
• Greet visitors and direct them to the appropriate person or department.
• Handle sensitive information in a confidential manner.
• Perform other duties as assigned by management.

Skills

Communication skills

Organizational skills

Independent work

Confidentiality

Microsoft Office proficiency

Tools

Microsoft Office Suite

Job description

Office assistant vacancy in Svalbard Norway

Office Assistant - Administrative Support in Svalbard. We are a dynamic and growing company in need of an experienced Office Assistant to join our team in Svalbard. As an Office Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate will have a biometric passport and must be able to work without accommodation.

Key Responsibilities

• Provide general administrative support, including but not limited to answering phone calls, taking messages, and managing correspondence
• Maintain office supplies inventory by checking stock and ordering items
• Organize and schedule appointments, meetings, and travel arrangements for the team
• Assist in the preparation of regularly scheduled reports
• Ensure timely and accurate processing of all expense reports
• Greet visitors and direct them to the appropriate person or department
• Handle sensitive information in a confidential manner
• Perform other duties as assigned by management

Requirements

• Biometric passport is required for this position
• Previous experience as an Office Assistant or in a similar role is preferred
• Proficient in Microsoft Office Suite and other relevant software programs
• Excellent communication skills, both written and verbal
• Strong organizational skills with the ability to prioritize tasks effectively
• Must be able to work independently with minimal supervision
• Ability to maintain confidentiality at all times

Salary: $1500 per month

Location: Svalbard (flexibility to work remotely if needed)