Marketing /Event Coordinator

Kongsberg Gruppen; Kongsberg; On-site; NOK 420,000 - 540,000; Full time

Job summary

Kongsberg Gruppen is seeking a marketing/event coordinator to support administration and logistics for national and international exhibitions and events. You will collaborate with marketing teams across business units to ensure successful event execution, as we participate in approximately 60 events each year to showcase our solutions to customers and partners.

Your role includes registrations, hotel bookings, shipping, inventory, budgeting, and on-site operations.

Qualifications

• Candidates should demonstrate strong attention to detail and the ability to manage multiple tasks simultaneously.
• Experience coordinating events or logistics and working with cross-functional teams is preferred.
• Proactive problem solving and calmness under pressure during live events are essential.

Responsibilities

• Booking/registrations for exhibitors and visitors, including badges and hotel bookings.
• Assist in shipping, inventory tracking, licensing and storage of event materials and equipment.
• Help track budgets, process vendor invoices and distribute internal costs.
• Assist with security and transportation arrangements for senior leaders and VIPs.
• Provide on-site support for setup, execution and dismantling of exhibition spaces when needed.
• Troubleshoot technical or logistical issues during events and communicate decisions quickly.

Skills

Attention to detail

Time management

Team collaboration

Tools

Microsoft Teams

Microsoft Lists

Job description

We are looking for a marketing/event coordinator. You will be responsible for supporting the administration and logistics related to KONGSBERG'S national and international exhibitions and events. KONGSBERG participates in approximately 60 events each year to promote the company and our solutions to our current and future customer base. Execution of these events requires close collaboration with the marketing departments across all business units and subsidiaries.

You will work closely on a day to day basis with the Senior Project/Event Coordinator position.

Key Responsibilities:

• Booking/registrations: Ensure successful exhibitor /visitor registrations, badging, large volume hotel bookings and confirmations and when necessary, onsite support.
• Shipping & Inventory: Assist in the transportation, tracking, licensing and storage of event materials and equipment.
• Budget Tracking: Assist in managing logistical budgets, tracking expenses, processing vendor invoices and internal cost distributions.
• Security and Transportation: Assist in security and transportation solutions for senior leadership and VIP guests.

When needed:

• On-Site Operations: Support and/or direct the setup, execution, and dismantling of exhibition spaces.
• Troubleshooting: Act as the primary point of contact for technical and logistical problems during the exhibition, making quick, on-the-spot decisions to resolve issues.

Qualifications & Requirements

• Minimum of 2-3 years of hands-on experience in event coordination, logistics, or operations.
• Proficiency in MS Teams, Lists and other project management tools.
• Exceptional problem-solving abilities and a "cool under pressure" mentality during live events.
• Ability to lift/move event materials, stand/walk for extended periods, and willingness to work/travel occasional evenings and weekends.

Key characteristics for our future teammate:

• Structured, detail-oriented
• Able to effectively handle multiple activities in parallel
• Fluent in Norwegian and English - written and verbal
• Able and interested in traveling
• Service minded, positive
• Works well alone and in a team setting

Candidates applying for the position will undergo a background check as part of the recruitment process, and the assessment of this check will form the basis for the selection of the candidate.

Candidates must be eligible for authorization and security clearance in accordance with applicable regulations.