Front Desk & Office Operations Coordinator

Shield; Oslo; On-site; NOK 420,000 - 620,000; Full time

Job summary

Shield AI seeks a Front Desk Coordinator to be the first point of contact for visitors, clients, and employees, delivering a professional, welcoming experience while supporting day-to-day administrative and facility needs.

You will greet guests, manage emails, coordinate access and badging, book meetings, maintain the front desk, and collaborate with Facilities, IT and Security to keep the office running smoothly.

Qualifications

• High school diploma or equivalent; higher degree preferred.
• 1–3 years in a front desk or administrative role.
• Strong English and Spanish communication.
• Proficiency in Microsoft Office or Google Workspace.
• Excellent multitasking and organizational skills.

Responsibilities

• Greet and assist visitors, ensuring a positive first impression.
• Manage emails and inquiries, routing as appropriate.
• Coordinate visitor access, badging, and check-in processes.
• Schedule meetings and manage conference room bookings.
• Support mail distribution, deliveries, and supply inventory.
• Coordinate with vendors and service providers.

Skills

Front desk coordination

Verbal communication

Written communication

Multitasking

Customer-service mindset

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Shield AI seeks a Front Desk Coordinator to be the first point of contact for visitors, clients, and employees, delivering a professional, welcoming experience while supporting day-to-day administrative and facility needs.

You will greet guests, manage emails, coordinate access and badging, book meetings, maintain the front desk, and collaborate with Facilities, IT and Security to keep the office running smoothly.