Facility Manager

John Menzies; Garder; On-site; NOK 600,000 - 900,000; Full time

Job summary

Menzies Aviation in Norway seeks a proactive facilities coordinator to manage daily building operations and support services. You will oversee maintenance, inspections, supplier coordination, and workplace support to keep our sites running smoothly.

You will also manage budgets and contracts, ensure safety and compliance, maintain critical documentation, and act as the primary contact for tenants and stakeholders, coordinating enquiries and services with a collaborative approach.

Qualifications

• Strong leadership, communication and stakeholder management skills across all levels.
• Extensive experience in administration and office management with high accuracy.
• Excellent organizational, planning and time management abilities.
• Ability to work independently and collaboratively in fast-paced environments.
• Experience handling confidential information with discretion and integrity.

Responsibilities

• Manage daily building operations and facilities, including maintenance, repairs, inspections, supplier coordination, office facilities, and workplace support.
• Oversee budgets, contracts, and supplier performance, including procurement, invoices, lease obligations, and cost optimization.
• Ensure compliance, safety, and risk management with regulatory, HSE, fire safety and security requirements.
• Administer access control and critical documentation: keys, IDs, visitor access and contract records.
• Provide administrative and stakeholder support; act as main contact for tenants and coordinate building-related inquiries.

Skills

Leadership

Communication

Stakeholder management

Office administration

Organization & planning

Job description

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at 350 locations in more than 65 countries, across six continents.

But at the heart of our business is our people.

Role Purpose

[Enter a description of the role which describes the primary function of the role within our business]

What you will be doing

• Manage daily building operations and facilities
  • Ensure the efficient day-to-day operation of the building, including maintenance, repairs, inspections, supplier coordination, office facilities, and workplace support.
• Oversee budgets, contracts, and supplier performance
  • Manage building-related budgets, procurement, invoices, supplier agreements, lease obligations, and cost optimization initiatives.
• Ensure compliance, safety, and risk management
  • Maintain compliance with legal, regulatory, HSE, fire safety, and security requirements, while supporting risk assessments and emergency preparedness.
• Administer access control and critical documentation
  • Manage keys, access cards, ID cards, visitor access, and maintain accurate records of contracts, maintenance, compliance, and building documentation.
• Provide administrative and stakeholder support
  • Support management teams with administrative tasks, act as the main point of contact for tenants and stakeholders, and coordinate building-related enquiries and services.

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information

Safety, Security, Wellbeing and Compliance

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security, wellbeing & compliance.

What we are looking for

• Strong leadership, communication, and stakeholder management skills, with the ability to build effective relationships across all levels of the organization and with external partners.
• Extensive experience in administration and office management, handling complex tasks with a high degree of accuracy and professionalism.
• Excellent organizational, planning, and time management skills, with strong attention to detail and the ability to prioritize effectively.
• Proven ability to work independently and collaboratively in fast-paced, high-pressure environments, while remaining flexible, resilient, and proactive.
• Experienced in managing confidential and sensitive information, demonstrating discretion, integrity, and sound judgment.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role.