Creative Producer & Agent Coordinator (London)

The Only Agency; London; On-site; NOK 332,000 - 459,000; Full time

Job summary

The Only Agency, based in London, seeks a proactive Producer / Agent Assistant to support the Director of London and agents. You will help manage artist travel, scheduling, portfolios, client billing, and daily office operations in a fast-paced team.

You will communicate clearly and warmly with artists, clients, and partners, ensuring smooth coordination and professional representation across all activities. Experience in a talent agency or production setting is a strong plus.

Qualifications

• Previous experience in a PA, production, agency, or administrative role, ideally within a talent agency, production company, or the fashion, beauty, or entertainment industry.
• Experience with client billing is preferred.
• Excellent written and verbal communication skills, with the ability to communicate clearly, warmly, and professionally.

Responsibilities

• Support agents with artist travel logistics, call sheets, schedules, and day-to-day production needs
• Book and oversee artist travel arrangements, managing changes and communicating updates quickly and clearly
• Organize meetings for the Director, agents, artists, and clients, including diary management and follow-ups
• Curate and maintain artist portfolios, decks, and PDFs to a high visual standard for pitches and client proposals
• Support client billing and work closely with the Accounts team to ensure jobs are invoiced accurately and on time
• Assist with general artist bookings, job coordination, and administrative needs
• Help ensure artists, clients, and production teams have all necessary information ahead of jobs
• Build and maintain relationships with brands, publicists, stylists, production teams, and other industry professionals
• Network and attend relevant industry events, representing The Only Agency professionally
• Stay informed on current events and trends across celebrities, fashion, beauty, film, music, art, and photography
• Help establish and maintain clear internal communication protocols across the London team
• Handle general office correspondence and ensure enquiries are responded to promptly
• Oversee day-to-day office administration and help keep the London office running efficiently
• Manage office supplies and inventory, including ordering and maintaining appropriate stock levels
• Keep the office clean, organized, and professionally presented
• Support management with project coordination and additional administrative needs
• Help create a welcoming and professional environment for employees, artists, clients, and visitors

Skills

Excellent communication

Highly organized

Time management

Client relationship building

Problem solving

Attention to detail

Team collaboration

Adaptability

Tools

Office suite

Billing software

Job description

The Only Agency, based in London, seeks a proactive Producer / Agent Assistant to support the Director of London and agents. You will help manage artist travel, scheduling, portfolios, client billing, and daily office operations in a fast-paced team.

You will communicate clearly and warmly with artists, clients, and partners, ensuring smooth coordination and professional representation across all activities. Experience in a talent agency or production setting is a strong plus.