Administrative Coordinator - Svalbard Contract (Accommodation)

OceanWave Maritime; Svalbard; On-site; NOK 109,000 - 147,000; Full time

Benefits offered by this job

Accommodation provided by the company

Grow with the team

Relevant administration experience

Job summary

OceanWave Maritime in Svalbard, Norway, is seeking an Administrator to manage day-to-day administrative tasks and ensure smooth operations. The role is suitable for a fresh graduate or beginner looking to gain experience.

Key duties include maintaining records, organizing meetings and travel, handling calls and emails, managing office supplies, preparing reports and correspondence, and supporting all departments. The contract is extendable based on performance.

Qualifications

• Bachelor's degree in Business Administration or relevant field
• Strong organizational and time-management skills
• Excellent communication skills, both verbal and written
• Proficient in MS Office applications
• Knowledge of office management systems and procedures
• Ability to work independently with minimal supervision

Responsibilities

• Maintain and update company records and databases
• Organize meetings, appointments, and travel arrangements
• Handle incoming calls and emails, responding to inquiries
• Monitor office supplies inventory and place orders when needed
• Prepare reports, presentations, and correspondence as required
• Provide general administrative support to all departments

Skills

Organizational skills

Time-management

Communication skills

Independence

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

OceanWave Maritime in Svalbard, Norway, is seeking an Administrator to manage day-to-day administrative tasks and ensure smooth operations. The role is suitable for a fresh graduate or beginner looking to gain experience.

Key duties include maintaining records, organizing meetings and travel, handling calls and emails, managing office supplies, preparing reports and correspondence, and supporting all departments. The contract is extendable based on performance.