Svalbard Administrative Coordinator—Projects, Travel & Reports

WaveWorks; Svalbard; On-site; NOK 146,000 - 197,000; Full time

Benefits offered by this job

Visa sponsorship

Job summary

WaveWorks in Svalbard is seeking an administrative assistant to provide comprehensive support to our team on location. You will manage schedules, coordinate travel, prepare documents, and handle correspondence.

The role requires strong organizational and communication skills and proficiency in MS Office. Visa sponsorship is available; housing is not provided, and the position is based on-site in Svalbard.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational skills with the ability to prioritize tasks efficiently.
• Strong communication skills both written and verbal.
• Proficiency in MS Office Word Excel PowerPoint.

Responsibilities

• Manage and organize all administrative tasks for the team including scheduling appointments, booking travel arrangements, and maintaining records.
• Coordinate with other departments to ensure smooth communication and workflow.
• Prepare reports, presentations, and other documents as requested.
• Manage incoming and outgoing correspondence.
• Monitor office supplies and place orders as needed.
• Assist with project management tasks such as tracking deadlines and updating project status.
• Provide general support to visitors by greeting them, offering refreshments and directing them to the appropriate person.
• Perform basic accounting duties such as processing invoices, tracking expenses and reconciling accounts.
• Maintain confidentiality of sensitive information.

Skills

Administrative experience

Organization

Communication

Tools

MS Office Suite

Job description

WaveWorks in Svalbard is seeking an administrative assistant to provide comprehensive support to our team on location. You will manage schedules, coordinate travel, prepare documents, and handle correspondence.

The role requires strong organizational and communication skills and proficiency in MS Office. Visa sponsorship is available; housing is not provided, and the position is based on-site in Svalbard.