Accounts Payable Trainee

Höegh LNG AS; Oslo; On-site; NOK 600,000 - 800,000; Full time

Job summary

Höegh Evi in Oslo is seeking an accounts payable accountant to support the accounting section with the processing and recording of vessel running expenses (invoices in IFS) and to provide accounting support to other personnel.

The role will ensure invoices are processed accurately and on time, manage the company inbox for OPEX invoices, coordinate with the Purchasing team, Vessel Accountants and Superintendents, and ensure correct tax and coding in IFS.

Qualifications

• Bachelor's degree in Accountancy or related field.
• Eye-share or other ERP systems experience advantageous.
• Advanced proficiency in Microsoft Office, especially Excel.
• Experience in invoice processing and vendor coordination is advantageous.
• Strong collaboration and interpersonal skills.
• Solution-oriented mindset and willingness to improve processes.
• Works well independently and in a team.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process and record vessel running expenses (invoices in IFS).
• Attend vendor inquiries and provide accounting support to staff.
• Manage Company Inbox for OPEX invoices and ensure timely processing.
• Coordinate with Purchasing, Vessel Accountants, Superintendents and others for timely payments.
• Send weekly reminders for outstanding invoices and tasks in IFS.
• Upload supporting documents in IFS and ensure correct tax codes.
• Register and update vendor details in IFS and monitor new registrations.
• Archive onboarding forms for audits and assist with policy improvements.

Skills

Invoice processing

Vendor coordination

Excel

Team collaboration

Education

Bachelor's degree in Accountancy

Tools

Eye-share

IFS ERP

Job description

Höegh Evi is a pioneer within maritime energy infrastructure, providing fast-track floating LNG terminals enabling national and regional energy security around the world. Our purpose is to accelerate countries to energy security and transition by providing innovative and flexible marine energy infrastructure. The flexibility provided by floating terminal solutions also supports the transition to clean, carbon-free energy.

We are a truly global company, present in Norway, Germany, Lithuania, United Kingdom, the USA, Singapore, Indonesia, Egypt, Colombia, Brazil, Jamaica and the Philippines.

Owned by Larus Holding Limited, a 50/50 joint venture between Leif Höegh & Co. Ltd. and Funds managed by Igneo Infrastructure Partners, we employ approximately 900 employees at sea and onshore.

Job Description

The job of accounts payable accountant was established for the purpose/s of providing support to Hoegh Evi accounting section with specific responsibility for the processing and recording of vessel running expenses (invoices in IFS), attending vendor assistance and providing accounting support to other personnel.

Principal Accountabilities:

Ensure to process invoices efficiently and in accordance with the department policies and procedure.

Ensure to manage company inbox (OPEX invoices) efficiently, effectively and on time in accordance with company internal control requirement.

Ensure HLNG invoices transferred to IFS on time in compliance with the department policies and procedure.

Main Tasks:

Manage Company Inbox ([e-mail]) with in accordance with company internal control requirement.

Ensure accurate and timely processing of invoices for ADMIN, and OPEX, verifying approvals, coding expenses correctly, and maintaining compliance with company policies

Coordinates with the responsible people for timely processing and payment of invoices including Purchasing team, Vessel Accountants, Superintendents, and others

Sending weekly follow-up or reminders to approvers for outstanding invoices or tasks that require their attention in IFS

Uploading supporting documents (delivery notes/service reports) in IFS

Ensuring that invoices under (LNGF, HGEG,HGAL) are created with correct tax codes and accounting code and routed to correct PIC’s.

Update and send the weekly ATPI flight coding template to Crew Managers for cost allocation and upload the updated template to IFS on time

Review, verify, and update the monthly sending of Open PO lists of the Vessel Accountant

Registering vendor registration for Direct and Agent by collecting, verifying, and entering new vendor details into the system, including vendor updates in IFS

Regularly update the monitoring of new vendor registrations and updates, coordinating with the Payment Controller and/or Discipline Responsible to address any missing or incorrect documents.

Organize and archive onboarding forms in and other supporting documents to eDocs for audits or internal reviews.

Provide inputs and suggestions to enhance existing policies and procedures.

Perform ad hoc task/function as maybe required by his/her superior.

Minimum Qualifications

Bachelor's degree in Accountancy or any related field.

Knowledge of Eye-share or other ERP systems is an advantage.

Advanced proficiency in Microsoft Office, particularly Excel.

Experience in invoice processing and vendor coordination is an advantage.

Strong collaboration and interpersonal skills.

Possesses a solution-oriented mindset with a willingness to continuously improve processes and ways of working.

Works effectively both independently and collaboratively in a team environment.

Able to manage multiple priorities, work efficiently, and deliver high-quality outputs within agreed timelines.

Possesses a solution-oriented mindset and approach to problem-solving.

Able to work effectively both independently and as part of a team.

Delivers high-quality work efficiently and within agreed timelines.

Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.

Identifies with Hoegh Evi’s values (and leadership principles when applicable)

This is for a 12 months Fixed-Term Contract