Senior Regulatory Specialist

RITUALS; Amsterdam; On-site; EUR 70,000 - 110,000; Full time

Benefits offered by this job

Staff discount

Attractive bonus

Flexible working hours

Company & team events

Job summary

Rituals in Amsterdam seeks a (Senior) Regulatory Specialist for Southeast Asia and new markets to ensure products launch and stay compliant across expanding international markets. You translate country requirements into scalable compliance solutions and lead registration, notification and market-entry activities from assessment through maintenance.

At senior level, you act as SME, coach colleagues, shape approaches where no framework exists, and drive complex cross-functional projects across QA,

Qualifications

• Bachelor's or master's degree in Regulatory Affairs, Law, Chemistry, Life Sciences or a related field.
• 3–5 years of regulatory affairs experience, cosmetics or FMCG preferred.
• Experience with international product compliance and SEA markets.
• Ability to independently structure ambiguous issues into clear frameworks, options and decisions.
• Strong project-management and stakeholder management skills.

Responsibilities

• Own end-to-end regulatory readiness for SEA markets and selected new-country launches.
• Develop practical market-entry compliance strategies, roadmaps and requirements frameworks.
• Assess product and portfolio compliance and drive proportionate mitigation with stakeholders.
• Coordinate preparation, review, legalization and submission of regulatory dossiers, declarations and certificates.
• Review artwork and labeling for legal and safety information before market introduction.
• Act as primary regulatory contact for assigned markets, partnering with local teams and authorities.
• Monitor regulatory developments and convert changes into impact assessments and guidance.
• Lead cross-functional market-entry projects, managing dependencies and risks.
• Maintain complete audit-ready regulatory records in relevant systems.
• Create reusable tools, standards and processes to improve consistency and speed.
• Provide expert advice and escalate non-routine questions.
• Coach colleagues and share market/process knowledge.

Skills

Regulatory affairs

Regulatory strategy

Stakeholder mgmt

Project management

English skills

Cross-functional collab

Coaching

Education

Bachelor's/Master's in Regulatory Affairs

Job description

Share your talents

Purpose of the role

As (Senior) Regulatory Specialist for Southeast Asia (SEA) and new markets, you ensure that products can be launched and remain compliant across a dynamic and expanding international market portfolio. You translate complex country requirements into clear, scalable compliance solutions and lead product registration, notification and market-entry activities from regulatory assessment through execution and maintenance.

At senior level, you act as a subject matter expert and trusted advisor. You independently shape approaches where no established framework exists, lead complex cross-functional workstreams and strengthen the capability of colleagues through knowledge sharing and coaching.

Key accountabilities

• Own end-to-end regulatory readiness for assigned SEA markets and selected new-country launches, including requirements assessment, registration, notification, listing and post-market maintenance.
• Develop practical market-entry compliance strategies, roadmaps and requirements frameworks, translating regulatory complexity into clear actions, decisions and timelines for the business.
• Assess product and portfolio compliance against applicable local requirements, identify gaps and risks, and drive proportionate mitigation with internal and external stakeholders.
• Coordinate the preparation, review, legalization and submission of regulatory dossiers, declarations, certificates and supporting product documentation.
• Review product artwork and labelling for applicable legal and safety information before market introduction and manage required local adaptations.
• Act as the primary regulatory contact for assigned markets, partnering with local commercial teams, distributors, consultants, suppliers and relevant authorities or industry bodies.
• Monitor regulatory developments and proactively convert changes into impact assessments, business advice, updated guidance and sustainable processes.
• Lead complex cross-functional projects and market-entry workstreams, maintaining oversight of dependencies, priorities, risks and stakeholder decisions.
• Maintain complete, accurate and audit-ready regulatory records in relevant document and product data systems.
• Create reusable tools, standards and ways of working that improve consistency, speed and scalability across Market Compliance.
• Provide expert advice and act as an escalation point for non-routine questions within the assigned scope.
• Coach colleagues and share market and process knowledge, providing informal leadership without formal people-management responsibility.

Key interfaces

You work closely with Regulatory Affairs colleagues and cross-functional partners in Quality, Safety, Innovation, Product Development, Packaging/Artwork, Sourcing, Legal, Supply Chain and Commercial teams.

Externally, you collaborate with local partners, distributors, consultants, suppliers and competent authorities where relevant.

What success looks like

• Regulatory requirements and launch dependencies are identified early, clearly communicated and translated into executable plans.
• Assigned registrations, notifications and compliance deliverables are accurate, complete and progressed with strong ownership.
• Regulatory risks are made transparent and supported by pragmatic, evidence-based recommendations and escalation where needed.
• New-market approaches are scalable, documented and embedded in the wider Market Compliance way of working.
• Stakeholders experience Regulatory Affairs as a proactive, credible and solution-oriented business partner.

Your profile

• Bachelor's or master's degree in a relevant field such as Regulatory Affairs, Law, Chemistry, Life Sciences or a comparable discipline.
• At least 3-5 years of relevant experience in regulatory affairs, product compliance, quality or a related field, preferably within cosmetics, personal care or FMCG.
• Demonstrable experience with international product compliance and market-entry or product-registration activities. Experience in SEA markets is strongly preferred.
• Able to independently structure ambiguous, non-routine issues and convert them into clear frameworks, options and decisions.
• Strong project-management and planning skills, with the ability to steer multiple workstreams, stakeholders and competing priorities.
• Confident stakeholder manager who can advise, influence and build alignment across functions and seniority levels.
• Analytical, accurate and detail-oriented, while maintaining a practical view of business impact and priorities.
• Proactive, resilient and solution-oriented, with a high degree of ownership and comfort working in a fast-growing international environment.
• Excellent written and verbal English communication skills. Additional languages relevant to SEA markets are an advantage.

Benefits of working at Rituals

• Staff discount on Rituals products
• Attractive bonus
• Flexible working hours tailored to your personal rhythm
• Company & team events