Senior Payroll Specialist

Nebius Group; Amsterdam; On-site; EUR 90,000 - 120,000; Full time

Job summary

Nebius Group is seeking a Senior Payroll Specialist to own end-to-end Dutch payroll in Nmbrs across multiple entities. You will ensure Dutch statutory obligations, accurate tax filings, and payroll accounting while acting as a backup for other international payrolls.

You will drive process harmonization, automate steps, and collaborate with HR, Finance, and providers to maintain audit-ready payroll operations during growth and transitions.

Qualifications

• 7+ years of Dutch payroll experience, multi-entity in complex environments.
• Hands-on Nmbrs experience: end-to-end payroll, journal mappings, loonaangifte, reporting and integrations.
• Deep knowledge of Dutch payroll compliance: loonheffingen, social security, WKR, 30% ruling, expatriate taxation.
• Experience with international payroll and acting as backup for other country payrolls.
• Strong payroll controllership: design controls, SoD, audit-ready evidence.

Responsibilities

• Own end-to-end Dutch payroll in Nmbrs across entities and pay groups, monthly and off-cycle runs.
• Ensure tax and social security compliance, timely loonaangifte, corrections, and correspondence resolutions.
• Administer complex pay items (30% ruling, expatriates, RSU/option taxation, pensions, leaves).
• Run shadow payrolls for international assignees and act as backup for other country payrolls.
• Lead root-cause analysis and drive process harmonization to reduce manual steps and errors.

Skills

Dutch payroll

Nmbrs

Payroll compliance

Process improvement

Cross-border payroll

Tools

Nmbrs

Job description

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

The role

The Senior Payroll Specialist owns end-to-end Dutch payroll, operated in Nmbrs, and acts as the designated backup for the company's other international payrolls. This role harmonizes, simplifies, and continuously improves payroll execution and payroll accounting across the company's Dutch entities, pay groups, providers, and systems. This is to make sure payroll remains accurate, compliant, trusted, and understandable as the company grows without a proportional increase in manual work or risk. As international backup, the role maintains working proficiency in the company's other country payrolls and provides continuity during peak periods, absences, and year-end.

Your responsibilities will include:

• Own end-to-end Dutch payroll execution in Nmbrs across entities and pay groups: monthly and off-cycle runs, holiday allowance, year-end close and annual statements (jaaropgaven), and the payroll calendar; define consistent execution standards that meet Dutch statutory and contractual requirements.
• Ensure Dutch payroll tax and social security compliance: wage tax and national insurance contributions (loonheffingen), employee insurance and Zvw premiums, the work-related costs scheme (WKR), timely and accurate loonaangifte to the Belastingdienst, corrections, and resolution of Belastingdienst and UWV correspondence.
• Administer regulated and complex pay items accurately: the 30% ruling and other expatriate and cross-border arrangements, equity income (RSU/option) taxation, pension contributions and provider files, sick leave and statutory leave schemes, transition payments and termination settlements, wage garnishments (loonbeslag), and taxable benefits-in-kind.
• Run and reconcile shadow payrolls in Nmbrs for internationally mobile employees (inbound assignees, cross-border and remote workers, and outbound Dutch employees with a host-country shadow payroll).
• Serve as the designated backup for the company's other international payrolls: maintain working knowledge of country calendars, providers, and controls, and run or support pay cycles during absences, peak periods, and year-end in coordination with the payroll owners.
• Lead root-cause analysis for recurring payroll, accounting, or service failures; design and implement durable fixes.
• Drive process harmonization and simplification to reduce manual steps, handoffs, rework, and off-cycle runs; make full use of Nmbrs functionality, integrations, and reporting.
• Lead payroll execution during transitions (new entity launches, provider or system changes, restructures/M&A), ensuring continuity and control.
• Ensure payroll accounting remains clean as scope changes: consistent journals, accruals, reversals, and reconciliation standards.
• Monitor preventative controls by design, including SOX-aligned payroll controls; improve evidence pack quality and audit readiness.
• Act as escalation owner for complex or sensitive pay issues; provide authoritative explanations to employees and senior stakeholders.
• Partner with HR Ops, Finance, Legal/Compliance, Nmbrs, and international payroll providers to deliver scalable operating models and service quality.

We expect you to have:

• At least 7+ years of Dutch payroll experience, including multi-entity scope in complex environments (growth, change, or hybrid in-house/outsourced models).
• Hands-on Nmbrs experience: running payroll end to end, configuring wage components and journal mappings, managing loonaangifte and corrections, and using its reporting and integrations (HRIS, GL, pension and benefits providers).
• Deep working knowledge of Dutch payroll compliance: loonheffingen and social security, WKR, the 30% ruling, expatriate taxation and shadow payroll, pension administration, sick leave and statutory leave, termination settlements, and year-end reporting.
• Working knowledge of international payroll (running or overseeing outsourced country payrolls) and readiness to act as the designated backup for the company's other payrolls.
• Strong payroll controllership skills: ability to design controls, enforce SoD/approvals, and ensure audit-ready evidence.
• Proven capability improving payroll processes (standardization, automation enablement, redu