Senior Accounts Payable Coordinator

Karl Lagerfeld; Amsterdam; Hybrid; EUR 48,000 - 64,000; Full time

Benefits offered by this job

Remote working arrangements

Relocation allowance

Bonus holidays

Brand discounts

Job summary

Karl Lagerfeld is seeking a Senior Accounts Payable Coordinator to join our Finance team in Amsterdam. This role manages end-to-end accounts payable, from invoice processing to payments, vendor management, and internal controls, in a fast-paced international retail environment.

The ideal candidate will have 3–4 years AP experience, with M3 ERP and Medius AP Automation knowledge, and a strong understanding of P2P processes and VAT compliance. Hybrid work in Amsterdam is offered.

Qualifications

• Minimum 3-4 years of Accounts Payable experience in international retail, fashion, or consumer goods.
• Hands-on experience with M3 ERP and Medius AP Automation is highly preferred.
• Strong understanding of the P2P process including PO lifecycle, goods receipts and invoice matching.
• Good knowledge of European VAT regulations and invoice compliance requirements.
• Experience with vendor reconciliations, payment processing, and month-end activities.

Responsibilities

• Process supplier invoices accurately and efficiently through Medius and M3.
• Validate invoice documentation and coding, allocating costs to proper dimensions and cost centers.
• Monitor invoice workflows, ensuring timely approvals and resolving exceptions.
• Maintain vendor master data and supplier records.
• Develop relationships with external vendors and internal stakeholders.
• Review and validate invoices against approved POs and goods receipts; investigate discrepancies.
• Support PO compliance and invoice automation improvements.
• Prepare and process weekly payment runs and respond to supplier inquiries.
• Record and reconcile bank transactions; support month-end close.
• Assist audits with documentation and compliance.

Skills

Accounts Payable

M3 ERP

Medius AP Automation

P2P process

VAT knowledge

Excel

English communication

Education

Bachelor's degree in Finance/Accounting

AP certifications advantageous

Tools

M3 ERP

Medius AP Automation

Job description

ABOUT THE BRAND

At Karl Lagerfeld, we are driven by Karl’s mantra: “Embrace the present and invent the future.”

Our headquarters in Paris and in Amsterdam are home to a highly diverse and driven team of KARL family members that hail from over 35 countries.

We are a dynamic, fast-growing and inclusive company built on professionalism and strong values.

THE ROLE

Are you looking to join a dynamic, fast-growing international fashion and retail company? We are seeking an experienced and detail-oriented Senior Accounts Payable Coordinator to support our Finance team.

• Amsterdam (HQ), North Holland
• Finance
• Full-Time
• Hybrid

This role is responsible for managing the end-to-end accounts payable process, ensuring timely and accurate invoice processing, payment execution, vendor management, and compliance with internal controls.

The ideal candidate has experience working with Finance ERP, Medius AP Automation, and possesses a solid understanding of the Purchase Order (PO) lifecycle within a retail environment. You will thrive in a fast-paced international setting, demonstrate strong organizational skills, and maintain a high level of accuracy and professionalism.

Reporting directly to the Accounts Payable Team Lead, you will play a key role in supporting the financial operations of the business.

KEY RESPONSIBILITIES:

Invoice Processing & Vendor Management

• Process supplier invoices accurately and efficiently through Medius and M3, ensuring compliance with company policies and procedures.
• Perform thorough validation of invoice documentation and coding, allocating costs to the correct financial dimensions, entities, and cost center.
• Monitor and manage invoice workflows, ensuring timely approvals and resolution of exceptions.
• Maintain vendor master data, including the creation, modification, and validation of supplier records.
• Develop and maintain strong relationships with external vendors and internal stakeholders.

Purchase Order Management

• Review and validate invoices against approved Purchase Orders and Goods Receipts.
• Investigate and resolve PO-related discrepancies, including price variances, quantity mismatches, and missing receipts.
• Work closely with Procurement, Retail Operations, and business stakeholders to ensure adherence to the Purchase-to-Pay (P2P) process.
• Support continuous improvement of PO compliance and invoice automation processes.

Payments & Cash Management

• Prepare and process weekly payment runs, including both batch and manual payments, ensuring adherence to agreed payment terms.
• Respond promptly to supplier inquiries regarding payment status and account reconciliations.
• Record and reconcile bank transactions accurately within the accounting system.

Reconciliations & Controls

• Perform regular supplier statement reconciliations and proactively resolve discrepancies.
• Monitor AP aging balances and follow up on outstanding items to ensure timely resolution.
• Support month-end and year-end closing activities related to accounts payable.
• Ensure compliance with internal controls, financial policies, and audit requirements.
• Assist with internal and external audits by providing supporting documentation and responding to audit requests.

Team & Administrative Support

• Manage shared Accounts Payable mailboxes, ensuring effective communication and timely handling of requests.
• Process employee expense claims in accordance with company policies and approval procedures.
• Contribute to the continuous improvement of Accounts Payable processes and finance operations.
• Support day-to-day Finance department activities as required.

THE PROFILE:

Experience & Knowledge

• Minimum 3-4 years of Accounts Payable experience, preferably within an international retail, fashion, or consumer goods environment.
• Hands-on experience with M3 ERP and Medius AP Automation is highly preferred.
• Strong understanding of the Purchase-to-Pay (P2P) process, including Purchase Orders, Goods Receipts, and invoice matching.
• Good knowledge of European VAT regulations and invoice compliance requirements.
• Experience with vendor reconciliations, payment processing, and month-end activities.

Education

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Relevant accounting or Accounts Payable certifications are considered an advantage.

Skills & Competencies

• Strong analytical skills with exceptional attention to detail and accuracy.
• Ability to prioritize workload effectively and meet deadlines in a fast-paced environment.
• Excellent communication and stakeholder management skills.
• Strong problem-solving capabilities and proactive mindset.
• Professional integrity with a commitment to confidentiality and compliance.
• Proficient in Microsoft Office applications, particularly Excel.
• Fluent in English, both written and spoken; Spanish is a plus.

What We Offer

• The opportunity to work for globally recognized fashion and lifestyle brand.
• A collaborative and international working environment.
• Career development opportunities within a growing organization.
• Exposure to end-to-end finance operations and continuous process improvement initiatives.
• Learning and development courses/training.
• Opportunity to make an impact.
• Remote working arrangements.
• Relocation allowance.
• Bonus holidays.
• Working in the heart of Amsterdam.
• Brand discounts.
• Exclusive sample sales only for #TEAMKARL.