Remote Construction Project Coordinator - Part-Time

Jobgether; Netherlands; Remote; EUR 26.000 - 36.000; Teilzeit

Benefits dieser Stelle

Competitive contractor rates

Weekly payments

Remote work

Part-time workload ~20h/wk with growth

Training and upskilling

Ongoing support and guidance

Professional community

Contribution to development operations

Zusammenfassung

Jobgether is seeking an experienced Construction Project Coordination Virtual Assistant to support project documentation, schedules, bids, and vendor records for construction and real estate development. This remote, part-time contractor role uses Buildertrend and Google Workspace to keep files organized and accessible.

You will coordinate subcontractor communications, track insurance certificates, permits, lien waivers, and compliance documents, and prepare daily updates for management in a

Qualifikationen

• Previous construction-industry administrative or operational experience is required.
• Strong understanding of construction operations, terminology, project documentation, and administrative workflows.
• Experience with Buildertrend is strongly preferred.
• Familiarity with construction bidding, subcontractor coordination, and vendor communications is strongly preferred.
• Experience managing construction documents, plans, specifications, and project records is preferred.
• Experience tracking insurance certificates, lien waivers, renewals, or vendor compliance requirements is strongly preferred.
• Proficiency with Google Workspace and Google Drive for document management and collaboration.
• Working knowledge of Microsoft Excel and/or Google Sheets for trackers, reporting, and administrative records.
• Familiarity with construction document management and project management systems.
• Ability to use Google Slides and other relevant digital tools.
• Strong written and spoken English communication skills.
• Excellent organization, attention to detail, time management, and follow-through.
• A proactive and resourceful approach to problem-solving, with the ability to manage routine administrative issues independently.
• Dependability when using technology, attending scheduled meetings, and meeting agreed deadlines.
• Willingness to learn new software and use available training and technical support.
• A civil engineering or construction-related educational background is an advantage but is not specified as mandatory.

Aufgaben

• As a Construction Project Coordination Virtual Assistant, you will provide administrative and operational support across construction projects, ensuring that project records, communications, schedules, and compliance requirements are managed efficiently.
• Buildertrend and Project Administration: Maintain and organize project information within Buildertrend.
• Buildertrend and Project Administration: Upload, categorize, and manage plans, specifications, contracts, and supporting project documents.
• Buildertrend and Project Administration: Maintain consistent project folder structures in Google Drive and ensure stakeholders can access current documentation.
• Buildertrend and Project Administration: Monitor project correspondence and identify outstanding administrative tasks.
• Buildertrend and Project Administration: Keep project records, workflow trackers, and recurring administrative logs accurate and up to date.
• Buildertrend and Project Administration: Record daily site logs using information provided by the site manager.
• Buildertrend and Project Administration: Maintain incident reports, monitor project schedules, send reminders, and follow up on task lists.
• Bidding and Subcontractor Coordination: Distribute bid packages, plans, and specifications to subcontractors.
• Bidding and Subcontractor Coordination: Track bid deadlines, outstanding proposals, and required follow-ups.
• Bidding and Subcontractor Coordination: Respond to routine subcontractor requests for project documentation.
• Bidding and Subcontractor Coordination: Coordinate communications with vendors and subcontractors.
• Bidding and Subcontractor Coordination: Monitor outstanding bids and provide status updates to management.
• Bidding and Subcontractor Coordination: Escalate technical questions or project decisions requiring management input.
• Insurance, Permitting, and Compliance: Track subcontractor certificates of insurance, expiration dates, and renewal requirements.
• Insurance, Permitting, and Compliance: Request updated insurance certificates and supporting documentation.
• Insurance, Permitting, and Compliance: Maintain insurance trackers and coordinate with insurance agents regarding renewals.
• Insurance, Permitting, and Compliance: Distribute updated insurance documentation to lenders and other designated parties.
• Insurance, Permitting, and Compliance: Track lien waivers and other required construction compliance documents.
• Insurance, Permitting, and Compliance: Monitor permit and entitlement submissions, follow up with relevant city departments, and maintain approval checklists.
• Insurance, Permitting, and Compliance: Follow up on loan applications and related documentation requirements.
• Executive and Operational Support: Organize incoming emails, project communications, and follow-up items.
• Executive and Operational Support: Prepare daily priority updates and project summaries for management.
• Executive and Operational Support: Maintain established standard operating procedures and recommend practical workflow improvements.
• Executive and Operational Support: Coordinate recurring administrative responsibilities and important deadlines.
• Executive and Operational Support: Proactively identify missing information, delays, and potential process bottlenecks.
• Executive and Operational Support: Deliver agreed services professionally and meet the timelines and quality standards specified in the independent contractor agreement.

Kenntnisse

Construction administration

Google Workspace

Buildertrend

English communication

Document management

Ausbildung

Civil engineering or construction-related education

Tools

Google Drive

Excel / Sheets

Google Slides

Project management systems

Jobbeschreibung

Jobgether is seeking an experienced Construction Project Coordination Virtual Assistant to support project documentation, schedules, bids, and vendor records for construction and real estate development. This remote, part-time contractor role uses Buildertrend and Google Workspace to keep files organized and accessible.

You will coordinate subcontractor communications, track insurance certificates, permits, lien waivers, and compliance documents, and prepare daily updates for management in a