People Operations Specialist - German speaker

JP Gray; Amsterdam; On-site; EUR 40,000 - 60,000; Full time

Job summary

A leading recruitment agency seeks a People Operations Specialist fluent in German and English to provide HR support and improve employee experience. Responsibilities include administering personnel policies, maintaining HR systems, and ensuring compliance with labor laws. The ideal candidate will have a bachelor's degree in HR or Business, along with 1-2 years of relevant experience. This is a 6-month contract role located in Amsterdam, the Netherlands.

Qualifications

• At least 1-2 years of experience within a people team or data processing in a customer-facing environment.
• Working knowledge of People database systems, preferably Workday.
• Basic knowledge of local labor law is preferred.

Responsibilities

• Provide Human Resource support for employees and managers.
• Administer personnel policies and processes.
• Ensure compliance with local employment law.
• Maintain the company's global HR system and tools.
• Respond to inquiries from internal and external sources.

Skills

Excellent English written and spoken skills

Excellent German written and spoken skills

Good communication skills

Customer focus

Accuracy and eye for detail

Problem-solving

Adaptability

Stress tolerance

Education

Bachelor's degree in Human Resources or Business Administration

Tools

Workday

SAP

MS Office

Google Suite

Job description

People Operations Specialist - German speaker

Contract: 40 hours per week

Languages: English and German

Contract: 6 months (with a possible extension)

Where will you work?

For a good client of mine I am looking for a People Operations Specialist that will join the team this month.

The role

Human Resource support for employees and managers for an assigned region/country/function. Responsible for providing a positive employee experience through effective resolution of queries and facilitating the processes relating to the employee journey from Hire to Termination, with the exclusion of recruitment activities. In providing the People administration, the Specialist People Operations contributes to a solid People foundation for both internal and external parties. In providing first line communication to employees in a customer-focused manner, the Specialist People Operations contributes to the employee experience for their region(s) or country (countries) supported.

Key Responsibilities

• Administer a wide variety of personnel policies and processes -including all document management
• Ensure the processes, procedures and documents are up-to-date and aligned with current local employment law and legislation
• Complete people processing procedures such as contract/offer management, absences (tracking, reporting, and validating, employee data changes
• Maintain and administer the company's global HR system and tools
• Document all internal queries according to standard operating procedures
• Maintain records and employee files
• Coordinate actions, such as ensuring valid work permit documents and ensuring correct contract and document management regarding personnel changes
• Prepare and coordinate the actions around Payroll change reports and audits according to pre- agreed timeline
• Explain regulations, policies, or procedures to employees and managers
• Respond to written and verbal inquiries from a variety of internal and external sources for the purpose of resolving problems, providing information and/or referring to appropriate personnel and/or identifying the relevant issues and recommending or implementing a remediation plan
• Provide feedback and input to Business Partners on the employee handbook and HR systems
• Maintain employee bulletin boards, online libraries and regular communication
• Organize and support coordination of regional / country People company events such as health fairs or Ask.HR days
• Troubleshoot by using various systems and by speaking to various stakeholders in the company to ensure the employees' needs are met and that processes are optimized
• Support onboarding new People Operations Specialist and the onboarding of direct stakeholders regarding the People Operations processes
• Liaise with country specific stakeholders such as Advisory, Payroll, Recruitment, and other internal support functions and external vendors
• Responsible for data quality and regular audits ensuring integrity of that data
• Support various People initiatives, projects and procedures, including implementation and communication
• Bookings internal administration process is in compliance with global and region specific law
• Supporting COEs in business cycles, process optimization, collaboration, and providing input
• New hires are administered within the defined Service Level Agreement
• All changes have been executed in time for the payroll deadline
• Tickets are answered within the SLA
• Conduct work in a way that meets the defined targets for employee satisfaction
• Mandatory (compliance) training has been successfully completed on time
• Within his/her workfield the Specialist People Operations will come across problems that are not immediately evident in existing systems or processes, that he/she will investigate and correct. He/she needs to identify the problem and update or modify working methods without the benefit of defined procedures.

Required Education, Qualifications & Experience

• Bachelor's degree from an accredited educational institution preferably in Human Resources or Business Administration
• At least 1-2 years of experience within people team or two years of experience in a similar capacity including data processing within a customer-facing environment, human resources experience is preferred.
• Working knowledge of People database systems, preferably Workday
• Excellent English and German written and spoken skills
• Computer skills (SAP, Workday, MS Office, Google Suite)
• Basic knowledge of local labor law preferred
• Good communication skills
• Accuracy and eye for detail
• Customer focus
• Communication
• Focus on results
• Adaptability
• Multi-tasking
• Analytic eye - seeing bigger picture
• Stress tolerance
• Problem-solving
• Data and analytics

Interested?

If you are interested in this role please apply via the website or contact Katarzyna Beller-Wajer via k.wajer(a)jpgray.nl. We always strive to respond to all applications within 5 working days. Sometimes due to the number of responses we cannot. If you have not received a reply we regret to inform that we have continued with other candidates.

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