Payroll Officer

ICL Group; Amsterdam; On-site; EUR 42,000 - 56,000; Full time

Job summary

ICL Group is seeking a Payroll Officer to join our HR Operations team in the Netherlands. You will manage monthly payroll for five Dutch entities, ensuring accuracy, compliance and timely delivery, while supporting tax declarations and payroll accounting.

We value precision, confidentiality and a customer-service mindset as you collaborate with HR, Finance and pension administrators to optimize payroll processes.

Qualifications

• 3–5 years of payroll administration experience.
• Good knowledge of Dutch payroll administration, payroll tax and social security legislation.
• A Praktijkdiploma Loonadministratie (PDL) or willingness to obtain the qualification.
• Experience processing payroll for multiple legal entities is an advantage.
• Strong administrative, analytical and organizational skills.
• Good Excel skills and experience working with HR and payroll systems.
• Fluency in Dutch and English.
• A reliable, discreet and professional approach to handling confidential information.

Responsibilities

• Coordinate and execute the monthly payroll process for five Dutch legal entities.
• Process and validate payroll transactions, including salary changes, bonuses, allowances, benefits and deductions.
• Ensure timely and accurate payroll processing in accordance with payroll calendars and deadlines.
• Support payroll tax declarations and ensure compliance with applicable legislation.
• Carry out administration activities, including reporting and reconciliations with providers and vendors.
• Prepare payroll reports and support payroll accounting activities, including journal entries and reconciliations.
• Maintain accurate payroll records and employee documentation.
• Respond to payroll-related inquiries from employees, managers and HR colleagues in a professional and service-oriented manner.
• Support internal and external audits and ensure compliance with payroll controls, policies and procedures.
• Identify opportunities to improve payroll processes, efficiency and service delivery.

Skills

Payroll administration

Dutch payroll

Analytical skills

Attention to detail

Communication

Fluent Dutch and English

Education

PDL or willingness to obtain

Tools

Excel

HR/payroll systems

Job description

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We are seeking a payroll professional who enjoys working with numbers, processes and people, and who takes pride in delivering accurate payroll services and providing excellent support to employees and managers.

As a Payroll Officer at ICL, you will join our HR Operations team and play an important role in the delivery of payroll services for five legal entities in the Netherlands. Reporting to the Payroll Coordinator, you will work closely with the HR Operations & Payroll Manager, HR colleagues, Finance, pension administrators and employees to ensure payroll processes are executed accurately, on time and in compliance with applicable legislation and company policies.

This is a hands-on role with responsibilities across payroll administration, payroll compliance, reporting, reconciliations and employee support.

Success in this role requires a strong focus on quality, accuracy, confidentiality, service excellence and continuous improvement.

Your Responsibilities

• Coordinate and execute the monthly payroll process for five Dutch legal entities.
• Process and validate payroll transactions, including salary changes, bonuses, allowances, benefits and deductions.
• Ensure timely and accurate payroll processing in accordance with payroll calendars and deadlines.
• Support payroll tax declarations and ensure compliance with applicable legislation.
• Carry out administration activities, including reporting and reconciliations with providers and vendors.
• Prepare payroll reports and support payroll accounting activities, including journal entries and reconciliations.
• Maintain accurate payroll records and employee documentation.
• Respond to payroll-related inquiries from employees, managers and HR colleagues in a professional and service-oriented manner.
• Support internal and external audits and ensure compliance with payroll controls, policies and procedures.
• Identify opportunities to improve payroll processes, efficiency and service delivery.

Your Profile

We are looking for a payroll professional who combines accuracy and attention to detail with a strong customer-service mindset.

You bring:

• 3-5 years of payroll administration experience.
• Good knowledge of Dutch payroll administration, payroll tax and social security legislation.
• A Praktijkdiploma Loonadministratie (PDL) or willingness to obtain the qualification.
• Experience processing payroll for multiple legal entities is an advantage.
• Strong administrative, analytical and organizational skills.
• Good Excel skills and experience working with HR and payroll systems.
• Fluency in Dutch and English.
• A reliable, discreet and professional approach to handling confidential information.

Who You Are

• Accurate and detail-oriented.
• Service-minded and approachable.
• Proactive and solution-focused.
• Well-organized and able to manage multiple priorities and deadlines.
• Able to work effectively under pressure while maintaining a high level of accuracy.
• A team player who collaborates effectively with a range of stakeholders.
• Committed to delivering high-quality work and excellent customer service.

Why Join Us?

This is an opportunity to become part of a dynamic international organization where you can further develop your payroll expertise while making a direct impact on the employee experience. You will join a collaborative HR Operations team that values quality, accuracy, accountability and continuous improvement.

More Information

Please apply if you recognise yourself in the description above. Please note that we cannot support relocation and that we look for an candidate that can commute 3 times a week. An assessment may be part of this recruitment process.