Part Time Publishing and Localization Project Coordinator

International Baccalaureate; Zuid-Holland; Hybrid; EUR 29,000 - 36,000; Part time

Benefits offered by this job

Relocation support

IB Pension

Health insurance allowance

Life insurance 2x salary

Job summary

The International Baccalaureate seeks a Publishing and Localization Project Coordinator to organize and monitor editorial, production and translation projects across IB languages. You will support work planning and budgeting and act as account manager for content authoring departments.

Ideal candidates have 4+ years coordinating translation projects, strong English skills, and experience with CAT tools and MS Office. Hybrid work with international teams is offered.

Qualifications

• Bachelor’s degree in translation management, languages or related field.
• More than four years of experience coordinating translation projects.
• Some professional experience as a translator.
• Excellent command of English; French and/or Spanish desirable.
• Practical experience using computer-assisted translation tools.
• Strong Excel and MS Office skills.

Responsibilities

• Organize and monitor editorial, production and translation projects across IB languages.
• Act as account manager for content authoring departments, supporting planning and budgeting.
• Ensure timely delivery within budget and quality assurance framework.

Skills

English fluency

Translation coordination

CAT tools experience

Education

Bachelor’s degree in translation management or languages

Tools

CAT tools

MS Office (Excel)

Job description

Salary: £21,763 - £27,204 | €28,738 - €35,922, negotiable depending on experience. These figures are the 20-hours-per-week pro-rated ranges; full-time equivalent ranges are £40,806 - £51,007 and €57,475 - €71,844.

Job Type: Fixed term until 30 June 2028, part time, 20 hours per week (full time equivalent weekly hours for Cardiff are 37.5, for the Hague are 40)

Location: Cardiff, UK | The Hague, Netherlands

Working Pattern: Hybrid, 1 day per week onsite preferred but we are very open to considering all hybrid working patterns. We are able to consider all working patterns for the 20 hours per week.

About the IB

The International Baccalaureate provides world-class educational services to over 6,000 schools across 160 countries. A career with the IB is not just a job; it's an opportunity to work with an innovative world leader in education services where we empower our employees to thrive and make a difference.

About the job

The International Baccalaureate provides services and documents in English, French and Spanish, with selected content in additional languages. Within the Multilingual Editorial Production department, the Publishing and Localization Project Coordinator organizes and monitors editorial, production and translation projects across IB languages, ensuring delivery is efficient, on time, within budget and aligned with the department’s quality assurance framework. The role also acts as an account manager for assigned content authoring departments, supporting work planning and budget preparation.

The International Baccalaureate provides services and documents in English, French and Spanish, with selected content in additional languages. Within the Multilingual Editorial Production department, the Publishing and Localization Project Coordinator organizes and monitors editorial, production and translation projects across IB languages, ensuring delivery is efficient, on time, within budget and aligned with the department’s quality assurance framework. The role also acts as an account manager for assigned content authoring departments, supporting work planning and budget preparation.

• Bachelor’s degree, preferably in translation management, languages or a related field.
• More than four years of experience coordinating translation projects.
• Some professional experience as a translator.
• Excellent command of English; professional command of French and/or Spanish is desirable.
• Practical experience using computer-assisted translation tools.
• Confident user of Microsoft Office, particularly Excel, and able to work effectively with a range of software packages.
• Excellent communication, time-management and organizational skills, with the ability to prioritize competing requirements.
• Ability to work independently and collaboratively in a global environment.
• Sensitivity to cultural, language and social differences.

In addition to your salary, we offer an attractive range of benefits including:

UK employees:

• Flexible benefits allowance equivalent to 1.5% of annual salary to spend on benefits or take as an addition to salary.
• 10% employer pension contribution with a 3% employee contribution.
• Enhanced family-friendly benefits.
• 25 days annual leave plus public holidays, pro-rated for part-time working, with the opportunity to purchase up to 5 days of leave each year.
• Life assurance at 4x annual salary.
• Flexible working hours; full-time hours are 37.5 per week and core hours are 10am-12pm and 2pm-3pm.
• Paid volunteering leave.
• Excellent continuous professional development.

Netherlands employees:

• Relocation support and work permit sponsorship available.
• Flexible benefits allowance equivalent to 1.5% of annual salary to spend on benefits or take as an addition to salary.
• Flexible working; full-time hours are 40 per week and core hours are 10am-3.30pm.
• 25 days annual leave plus public holidays, pro-rated for part-time working, plus the opportunity to purchase up to 5 days of leave each year.
• Bicycle scheme.
• IB Pension.
• Life insurance at 2x annual salary.
• Travel and work-from-home allowance.
• Health insurance allowance.
• Disability insurance.
• Excellent continuous professional development.

Opportunity & Belonging

We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer, and we welcome applications from all qualified applicants. As a global employer, we adhere to all relevant employment legislation in the countries in which we operate, and we're happy to provide any reasonable support or adjustments as needed to ensure applicants can fully participate in our recruitment process.

Applications will close at 23:55 GMT on 10 November.

• Bachelor’s degree, preferably in translation management, languages or a related field.
• More than four years of experience coordinating translation projects.
• Some professional experience as a translator.Excellent command of English; professional command of French and/or Spanish is desirable.
• Practical experience using computer-assisted translation tools.
• Confident user of Microsoft Office, particularly Excel, and able to work effectively with a range of software packages.
• Excellent communication, time-management and organizational skills, with the ability to prioritize competing requirements.
• Ability to work independently and collaboratively in a global environment.
• Sensitivity to cultural, language and social differences.

Opportunity & Belonging

We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer, and we welcome applications from all qualified applicants. As a global employer, we adhere to all relevant employment legislation in the countries in which we operate, and we're happy to provide any reasonable support or adjustments as needed to ensure applicants can fully participate in our recruitment process.

Applications will close 23:55 GMT on 10 November.

• Organize and lead Core Collaborative Team meetings to establish the high-level scope of publishing and localization projects.
• Gather, log and analyse stakeholder information, including computer-assisted translation analysis, to define scope and communicate outcomes.
• Provide linguistic and cultural advice on translatability, cultural sensitivity and adherence to IB language policy, working with internal linguists.
• Develop project approaches that balance quality, resources, linguist availability, budget and timelines within the established quality assurance framework.
• Plan, prioritize and commission project milestones and tasks, anticipating risks and building appropriate timeline buffers.
• Monitor each stage of delivery, report potential delays, coordinate queries and renegotiate deadlines where required.
• Monitor forecast and actual project costs, process freelance invoices and highlight budget discrepancies.
• Partner with assigned content authoring departments to assess publishing and translation needs, support service-level agreements and provide regular status reporting.
• Maintain accurate project data, version control, final files and cost information in relevant systems, including Plunet Business Manager.