Publishing Administrative Assistant

IBFD; Amsterdam; Hybrid; EUR 30,000 - 36,000; Full time

Benefits offered by this job

Free office lunches

Work abroad up to 3 months

Personal budget 5.44%

Pension free of premium

8% holiday pay

Coursera access

Job summary

IBFD’s Knowledge Centre is seeking a Publishing Administrative Assistant in Amsterdam for an entry-level role. You will assist with publishing treaty texts and news items, maintaining metadata, and ensuring content accuracy across IBFD’s platforms. The role includes on-the-job training in tax-technical concepts and editorial workflows.

Applicants must reside in the Netherlands with a valid work permit. The position is hybrid, full-time, and one-year temporary, offering benefits and development

Qualifications

• Bachelor-level degree.
• Excellent English (written and spoken).
• Experience with MS Office suite (Word, Excel, Outlook).
• Experience with publishing systems and project tools is a plus.

Responsibilities

• Review and update content for News, Treaties and Tables Collections.
• Publish treaty texts and news items in all official languages.
• Maintain metadata and administrative records with quality standards.
• Monitor automated updates to keep treaty information current.
• Support team with new projects and workflow improvements.

Skills

Word processing

Data entry

Attention to detail

Time management

Communication

Organizational skills

Education

Bachelor-level

Tools

MS Office

Trello

Jira

XML formatting

Publishing systems

Job description

Open position at IBFD's Knowledge Centre: Publishing Administrative Assistant

Please note that, to be eligible for this position, applicants must be residing in the Netherlands and have a valid permit to work in the Netherlands. Unfortunately, we are unable to provide visa sponsorship or support work permit applications for this role.

The News & Treaties Department is part of IBFD’s Knowledge Centre and is home to IBFD’s well-known Tax Treaties, Models, Tax News Service and Tables Collections.

As a member of the News and Treaties department within the Knowledge Centre, you will be involved in the day-to-day management and updating of treaty information across various publications and online collections. You assist with preparing and publishing treaty texts and news items, maintaining accurate metadata and administrative records, and keeping treaty information current across IBFD’s platforms, in accordance with established procedures and quality standards.

As this is an entry-level position, prior tax-technical or tax treaty knowledge is not required. The successful candidate will receive structured on-the-job training in relevant tax-technical concepts, international tax treaties, editorial processes, quality assurance, digital publishing, data processing and the relevant systems and tools.

• Region: Noord-Holland
• Location: Amsterdam
• Hybrid working

Main responsibilities

• Review, update, process and style content for the News, Treaties and Tables Collections on IBFD's Tax Research Platform, ensuring compliance with quality and editorial standards
• Process, style, format and publish tax treaty texts in all official languages, including incorporating amendments, in line with official sources and IBFD quality and editorial standards.
• Verify treaty information, ensuring accuracy and consistency of treaties while maintaining alignment with official versions
• Monitor and execute automated updates to keep treaty information current
• Collect, verify, organize and maintain treaty data/information and related internal administrative records, ensuring alignment with official sources and compliance with data quality, security, accessibility and governance standards.
• Assist the team in ongoing and new projects and products, contributing to workflow improvements and content enhancements.

Requirements

• Bachelor-level
• Excellent English language skills, both written and spoken
• Experienced user of MS Office (Word, Excel, Outlook)
• Knowledge of other languages is an advantage
• Experience with publishing systems, project management tools (e.g. Trello, Jira) or XML formatting is an advantage

Skills

• Word processing skills with familiarity in data processing and content structuring
• Self-motivated, able to work independently and manage multiple priorities effectively, with a keen eye for detail
• Strong time-management skills, ensuring adherence to strict deadlines
• Strong focus on accuracy, maintaining consistency and reliability in all tasks
• Ability to analyze and structure complex information
• Strong administrative and organizational skills
• Excellent communication skills, with the ability to collaborate across teams and provide clear, concise updates
• Problem-solving mindset, with a proactive and adaptable approach to challenges
• Team-oriented mindset, fostering a collaborative and supportive work environment

Competencies

• Ability to cope with stress
• Analytical Capacity
• Accuracy
• Problem Solving and Initiative
• Communication & Collaboration
• Learning Ability
• Planning and Organizing

Salary & Fringe benefits

We offer a temporary position, preferably full time (37 hours per week), for one year, with a salary around EUR 2950 gross per month. Additionally, your salary is completed by an attractive package of fringe benefits, amongst others:

• Free office lunches from Monday to Thursday
• The possibility to work abroad for a maximum of three months per year
• Flexibility with 5.44% Personal Budget (individual choice to buy up to 33 days extra paid holiday per year or end of year bonus)
• Pension free of premium
• 8% holiday pay.
• Access to learning platform Coursera and performance management system Dialog
• With guidance and support from your manager and the team, this role offers a defined development path towards the Treaty Information Specialist roles within IBFD.