Offshore Document Controller – Governance & Tracking

Dixstone; Hoofddorp; On-site; EUR 45,000 - 60,000; Full time

Job summary

Dixstone in Hoofddorp, Netherlands, seeks a Document Controller to manage all technical and administrative construction documents. You will ensure drawings, reports, permits and correspondence are recorded, updated, and distributed to the team in a timely and accurate manner.

You will implement and maintain a document management system (SharePoint, Aconex, EDMS) and ensure compliance with company standards and regulatory requirements.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, or a related field (preferred).
• Relevant certifications in document control (e.g., Certified Document Controller) are a plus.
• Previous experience in document control, project administration, or a similar role in oil & gas or marine, offshore industries.

Responsibilities

• Maintain an effective document management system across offshore, onshore, and SharePoint.
• Ensure documents, drawings, records and certificates are filed, updated, and maintained per standards.
• Review and approve new/changed documents and circulate to required personnel.
• Track, record, and manage all incoming/outgoing communications and project information.
• Manage document numbering, revision control, archiving, and retention periods.
• Prepare, issue, and log document transmission to and from clients and third parties.
• Support Department Head and Project Engineer/Manager in preparing project documentation and status updates.
• Assist audits by retrieving requested documentation and showing compliance.
• Contribute to continuous improvement of the document management system and provide training on DC tools.

Skills

Attention to detail

Time management

Communication

Teamwork

Education

Bachelor’s degree in Business Administration, Engineering, or related field

Tools

SharePoint

Aconex

EDMS

Job description

Dixstone in Hoofddorp, Netherlands, seeks a Document Controller to manage all technical and administrative construction documents. You will ensure drawings, reports, permits and correspondence are recorded, updated, and distributed to the team in a timely and accurate manner.

You will implement and maintain a document management system (SharePoint, Aconex, EDMS) and ensure compliance with company standards and regulatory requirements.