Executive Office Manager for Startup Growth & CEO Support

Anove International B.V.; Utrecht; Hybrid; EUR 31,000 - 36,000; Full time

Benefits offered by this job

Flexible working hours

Travel allowance

25 days paid vacation

Gym subscription

Hybrid working model

Mentorship and growth opportunities

Job summary

Anove International in Utrecht is seeking an organized, proactive Office Manager to keep our operations running smoothly as we grow. You will be at the heart of the company, supporting the leadership team, overseeing the office and administration, and ensuring day-to-day activities simply work.

This hands-on role suits someone who enjoys variety, takes ownership, and thrives in a fast-moving startup. You will manage calendars, travel, CRM data, proposals, and presentations, while coordinating

Qualifications

• 3 to 5 years in office management, executive assistance, or a similar role.
• Fluency in English and Dutch; French is a strong advantage.
• Tech-savvy with tools like MS Office, Teams, and SharePoint.
• A proactive, can-do mindset with excellent problem-solving skills.
• Strong organizational skills and an eye for detail.

Responsibilities

• Act as the CEO’s right hand: manage calendars, meetings, and travel arrangements.
• Bridge communication between the CEO and internal and external stakeholders.
• Handle sensitive documents with the utmost confidentiality.
• Keep the office running: manage supplies, invoicing, and documentation.
• Optimize workspaces and schedules for a seamless flow of operations.
• Prepare proposals, manage CRM systems, and create presentations for the commercial team.
• Welcome clients, partners, and visitors, and support our international partnerships.

Skills

Fluent English

Fluent Dutch

French advantage

Tools

MS Office

Teams

SharePoint

Job description

Anove International in Utrecht is seeking an organized, proactive Office Manager to keep our operations running smoothly as we grow. You will be at the heart of the company, supporting the leadership team, overseeing the office and administration, and ensuring day-to-day activities simply work.

This hands-on role suits someone who enjoys variety, takes ownership, and thrives in a fast-moving startup. You will manage calendars, travel, CRM data, proposals, and presentations, while coordinating