Office Manager

Satelligence; Utrecht; On-site; EUR 40,000 - 50,000; Part time

Benefits offered by this job

27 holidays

Development budget

Pension plan

Laptop provided

Daily lunch

Team events

Job summary

Satelligence is seeking an Office Manager for 20 hours per week in Utrecht. You will be the face of the Utrecht HQ, handling facilities, events, lunch arrangements and day-to-day operations. The role reports to HR and requires owning the office environment.

The ideal candidate is English-proficient with Dutch B2, has prior office management or hospitality experience, and holds work authorization for the Netherlands. Proactive, organized, and people-oriented individuals are encouraged to apply.

Qualifications

• Proficient in English and intermediate Dutch (B2).
• Experience in office management or hospitality environments.
• Permission to work in the Netherlands.

Responsibilities

• Organize daily office operations and events.
• Coordinate with cleaners, gardening, and landlords.
• Welcome visitors and manage facilities and supplies.
• Support HR admin, onboarding and offboarding.

Skills

English proficiency

Dutch B2

Tools

Office software

Job description

Office Manager – 20 hours per week (at location) | Utrecht

Employment type: 20h/week

Location: Utrecht, NL (hybrid not possible)

Experience: Junior - Medior

Salary: €40-50k (including 8% holiday allowance, based on 40h/week)

About the job:

Are you a people person who loves creating a welcoming, well-organized workplace? Do you enjoy being hands-on, taking ownership, and making sure everything simply works? Then we’d love to meet you!

Our current Office Manager is unfortunately moving back to her home country, so we’re looking for someone new to take over the heart of our Utrecht office.

As our Office Manager, you’ll be the face of our HQ and the person who makes our office a great place to work. From welcoming visitors and organizing our much-loved daily lunch to keeping our plants happy and making sure our building, suppliers and facilities are taken care of. You will have a lot of ownership and plenty of variety in your day.

This is a 20-hour-per-week role, spread over 4 days (approximately 5 hours per day) and the role reports to the HR Manager. We’re flexible about working hours and happy to discuss what works for you, as long as you’re available around noon each day for lunch and the busiest office moments.

And one thing is certain: you won’t be sitting behind a desk all day!

What will you be doing?

• Organizing our daily lunch (no cooking required, we order from the supermarket!)
• Taking full ownership of our office and building, including communication with our cleaning company, gardener and landlord
• Organizing and supporting internal events, such as our annual team week, as well as client visits
• Monitoring and restocking office supplies
• Welcoming and looking after external visitors
• Taking responsibility for the fire alarm and office insurances
• Keeping our kitchen, coffee corner and restrooms clean, welcoming and well stocked
• Acting as our Laptop Officer, making sure colleagues have what they need
• Taking care of our many, much-loved office plants
• Coordinating waste management
• Supporting HR administration, including sickness registration, onboarding and offboarding

Who are you?

You’re someone who naturally notices what needs to be done and doesn’t wait for someone else to do it. You’re friendly, practical and comfortable switching between different tasks. You enjoy helping people, solving problems and making the workplace a little better every day.

Ideally, you:

• Proficient in English and intermediate (B2) in Dutch
• Have experience in office management, hospitality (horeca) or a similar people-oriented - environment
• Have permission to work in the Netherlands
• Live in or near Utrecht
• Are flexible and able to stay calm when things don’t go exactly according to plan
• Have a solution-oriented and proactive mindset
• Like taking ownership and getting things done

What we offer you:

• Office centrally located in Utrecht city (with direct access via bus 8 or a 20-minute walk from Utrecht Central Station).
• 27 holidays (based on full-time employment).
• Personal Development Budget
• Solid pension scheme with high employer contribution
• NS Business Card for employees commuting from outside Utrecht.
• Laptop and necessary IT equipment provided.
• Additional income protection in case of long-term illness or disability, complementing the statutory coverage.
• Daily lunch, fruits, and Aroma Club coffee at the office.
• Not the main reason to join, but definitely a fun one: Annual Team Week, after-summer drinks with friends and family and a festive Christmas celebration.

Satelligence is the market leader in remote sensing technology for sustainable sourcing with the mission to halt deforestation. We provide traders, manufacturers and agribusinesses such as Mondelez, Bunge, Cargill, Unilever, Rabobank with critical sustainability insights empowering them to minimize their global environmental footprint and track their progress against climate objectives, ensuring a sustainable supply chain. We were founded in 2016 and currently employ +40 people, working in Utrecht and several locations in Asia, Africa, and South America.

The Process:

After the CV selection and screening call we aim to have: