Office & Events Manager (f/m/x)

HelloFresh; Amsterdam; Hybrid; EUR 42,000 - 54,000; Full time

Benefits offered by this job

HelloFresh laptop

Home office setup budget

50% hybrid work model

40% Factor subscriptions

Discounts on Nike/Bol.com/IKEA

Bedrijfspensioenfonds Levensmiddelen

ClassPass discounts

Gym memberships

Headspace/OpenUp

Remote work allowance

Annual leave 24 days + 1

2nd-class transport reimbursement

Work abroad up to 8 weeks

Learning budget

Mentoring program

In-office lunches

Friday drinks

Team events

Job summary

HelloFresh Amsterdam is hiring an Office & Events Manager to keep the office welcoming, safe and well-run. You’ll be the first point of contact for space requests, health and safety, and events that bring the Benelux team together.

You’ll coordinate with building management, vendors, and budgets, support onboarding, organize team moments, celebrations, and lead DE&I initiatives to foster an inclusive, food-loving culture.

Qualifications

• 1–2 years in office management or coordinating role.
• Strong service- and people-oriented mindset.
• Excellent organizational skills and the ability to juggle day-to-day requests with longer-term projects.
• Fluency in English and Dutch.

Responsibilities

• Own the day-to-day running of the Amsterdam office, ensuring it is safe, well-maintained, and welcoming.
• Be the first point of contact for colleagues and guests, managing meeting rooms and requests with a smile.
• Liaise with building management and coordinate with vendors to keep the office running smoothly while managing budgets and stock.
• Coordinate health & safety and facilities compliance for the office (e.g. fire safety, ergonomics, BHV).
• Support onboarding with desk setup, welcome packs, and first-day logistics.
• Organize team moments, events, and celebrations to drive employee engagement and an inclusive culture.

Skills

Office management

Hospitality

Event coordination

Vendor management

English & Dutch

Tools

Google Workspace

Slack

Canva

Job description

The role: What's in the Box

Our Amsterdam People team is looking for an Office & Events Manager to make sure the office is a place where people genuinely enjoy working. You'll be the first point of contact for everything happening in the space: from day-to-day requests, to health & safety, engagement activities and to the events that bring the Benelux team together.

Your organizational skills and creativity will directly shape how employees experience HelloFresh besides their core work, and you'll have the freedom to run with ideas that make the office a little more fun, functional, and welcoming, while also helping build a workplace that reflects and celebrates our diversity.

Please note that we are unable to provide visa sponsorship for this role.

What you’ll do: The Recipe

• Own the day-to-day running of the Amsterdam office, making sure it's a safe, well-maintained, and welcoming space to work
• Act as the first point of contact for colleagues and guests, managing meeting rooms, reception flow, and requests with speed and a smile
• Liaise with building management on facility-related matters and coordinate with vendors and service providers to keep the office running smoothly, while managing supply budgets and stock levels
• Coordinate health & safety and facilities compliance for the office (e.g. fire safety, ergonomics, BHV coordination)
• Support new hire onboarding with desk setup, welcome packages, and smooth first-day logistics
• Organize team moments, events, and celebrations that drive employee engagement: from birthdays and anniversaries to team sessions, bringing your own creative ideas to the table
• Own the DE&I calendar, coordinating initiatives and observances that help build an inclusive office culture
• Translate Happiness Survey findings into concrete actions and support internal communications, including the People newsletter

What you’ll bring: The Ingredients

• 1-2 years of experience in office management, hospitality, or a similar coordinating role, with a strong service- and people-oriented mindset
• Solid organizational and planning skills, comfortable juggling day-to-day requests alongside longer-term projects and events
• You're creative and able to improvise, staying calm under pressure, whether that's last-minute event changes or an unexpected office hiccup
• Familiarity with everyday office tools (e.g. Google Workspace, Slack, Canva) and openness to picking up new systems as needed
• Discretion and a trustworthy approach to sensitive moments and information, paired with flexibility for occasional irregular hours around events
• Fluency in both English and Dutch is a must
• A passion for food and cooking is a big plus — you may help prepare lunches or occasionally step in for our Kitchen Hero during their absence

Above all, we are looking for people who will make HelloFresh better. There are many different ways of developing skills, and we love diverse experiences! So even if you don’t “tick all the boxes” but think you’d thrive in this role, we would really like to learn more about you.

What we offer: The Toppings

Compensation & Financial Wellbeing

• Enjoy 20% off HelloFresh and 40% off Factor_ subscriptions.
• Access the "Benefits at Work" platform for discounts on brands like Nike, Bol.com, and IKEA.
• You'll receive a HelloFresh laptop, a home office setup budget, and contribute to the Bedrijfspensioenfonds Levensmiddelen pension scheme (2026 rate 27.6%; employer pays 19.64%, employee pays 7.96%).

Health & Wellbeing

• Benefit from discounts on ClassPass and gym memberships via Bedrijfsfitness Nederland, free bootcamp classes (Amsterdam), and free subscriptions to Headspace and OpenUp.
• Get a 7,5% discount on additional health insurance at Zilveren Kruis in 2026.

Flexibility & Work-Life

• Work flexibly with our hybrid setup (50% office, 50% remote), plus a €2.45 daily remote work allowance.
• Receive 24 days of annual leave (pro-rated), plus one additional day per year of service (up to 30 days total).
• Full reimbursement for 2nd-class public transport to the office, plus €0.23 per km for car and bicycle travel.
• Eligible employees can work from another country for up to 8 weeks per year.

Career & Development

• Grow with our "Learning Never Stops" mindset: access internal/external opportunities, and join our cross-market mentoring program.
• A dedicated annual budget to help you keep learning, developing new skills, and growing your career.

Culture & Environment

• Enjoy fresh homemade lunches in the office (€3.00/day), weekly vrij-mi-bo (Friday drinks), quarterly strategy sessions, and team events.