Maritime QHSSE Admin & Compliance Assistant

Spliethoff Group; Amsterdam; Hybrid; EUR 32,000 - 44,000; Full time

Job summary

Spliethoff Group is seeking a QHSSE Administrative Assistant to support the Quality, Safety, Security and Environmental programmes across the fleet and office in Amsterdam. You will report to the Head of QHSSE and help maintain documentation, timelines and compliance processes.

The role involves document management, review of safety and committee minutes, water analysis coordination, and drafting project manuals. Strong English and Dutch, and MS Word/Excel skills are essential.

Qualifications

• Experience in a similar position, ideally within the maritime or offshore industry.
• Knowledge of ISO 9001, ISO 14001 and ISO 45001 standards; ISM, ISPS and MLC are an advantage.
• Professional English and Dutch proficiency, both verbal and written.
• High level of competency and accuracy in writing and maintaining clear documentation.
• Good working knowledge of Microsoft Word and Excel.

Responsibilities

• Document Management: Maintain and organize QHSSE documentation between office and vessel.
• Document Review: Perform basic reviews of incoming documents for completeness and consistency.
• Water Analysis Coordination: Collect and file water sample results from vessels.
• Project Manual Support: Assist in drafting and formatting project-specific QHSSE manuals.
• Compliance Tracking: Monitor deadlines for safety reviews and document submissions.
• Communication & Coordination: Liaise between vessel and office for QHSSE documentation.
• Reporting Support: Prepare summaries for the QHSSE Manager and assist audits.

Skills

Maritime industry knowledge

English and Dutch proficiency

Documentation accuracy

MS Word & Excel

Job description

Spliethoff Group is seeking a QHSSE Administrative Assistant to support the Quality, Safety, Security and Environmental programmes across the fleet and office in Amsterdam. You will report to the Head of QHSSE and help maintain documentation, timelines and compliance processes.

The role involves document management, review of safety and committee minutes, water analysis coordination, and drafting project manuals. Strong English and Dutch, and MS Word/Excel skills are essential.