Inventory Specialist

Panda International; Breda; On-site; EUR 42,000 - 62,000; Full time

Job summary

A multinational biopharmaceutical manufacturer in Breda is seeking a Support Role within the Maintenance & Engineering team. This fully onsite position involves coordinating inventory activities, ensuring compliant material flow, and facilitating spare parts management. The ideal candidate will have experience in inventory coordination, familiarity with computerized systems like Maximo, and excellent English skills. Key responsibilities include vendor communications, inspections, registration of materials, and maintaining inventory records.

Qualifications

• Experience in inventory coordination, material administration, or spare parts management.
• Hands-on experience with a computerized inventory or asset management system.
• Fluent in both written and spoken English.
• Experience ordering spare parts/materials with vendor contact and order follow-up.
• Experience receiving, inspecting, and registering materials.
• Fluent English, written and spoken.
• Technical background in maintenance/engineering support or facilities.
• Experience with IBM Maximo CMMS or SAP.
• Experience with vendor repair or calibration logistics.
• Experience preparing work kits for maintenance or shutdowns.
• Experience executing cycle counts and stock level reviews.
• Familiarity with SOP-driven environments.
• Experience in pharmaceutical or biotech production sites.

Responsibilities

• Order spare parts and materials by contacting vendors and tracking deliveries.
• Create new part numbers and register materials in Maximo.
• Monitor inventory stock levels and initiate reorders to prevent shortages.
• Manage returned spare parts, including inspection, system registration, and storage
• Coordinate shipment of spare parts to vendors for repair or calibration, including documentation and packaging
• Receive and process repaired or calibrated parts and update system records
• Prepare work kits for urgent breakdowns, projects, and planned downtime periods
• Execute cycle counts and maintain accurate inventory records
• Monitor inventory stock levels and initiate reorders to prevent shortages
• Ensure all activities comply with cGMP, SOPs, and internal safety requirements

Skills

Inventory coordination

Material administration

Spare parts management

Fluent English

cGMP compliance

Technical background

Vendor repair logistics

Education

Technical background in maintenance/engineering

Tools

Maximo

SAP

CMMS

ERP

Job description

Support role within the Maintenance & Engineering / Central Inventory Team, responsible for coordinating spare parts, materials, and inventory activities. The role ensures compliant material flow, accurate system administration, and operational readiness for maintenance, projects, and breakdowns, in line with cGMP and internal procedures.

Sectors

• Biopharmaceutical manufacturing
• Company Size & Type
• Large multinational biopharmaceutical manufacturer
• Regulated, high-compliance production environment

Must Have Requirements

• Experience in inventory coordination, material administration, or spare parts management
• Experience working in a manufacturing, maintenance, engineering, facilities, or technical environment
• Hands‑on experience with a computerized inventory or asset management system (e.g. Maximo, CMMS, ERP)
• Experience with ordering spare parts / materials, including vendor contact and order follow‑up
• Experience with receiving, inspecting, and registering materials
• Fluent English, written and spoken
• Technical background (maintenance, engineering support, facilities, or similar)
• Experience with IBM Maximo specifically (CMMS expertise) or SAP knowledge.
• Experience with vendor repair or calibration logistics
• Experience preparing work kits for maintenance or shutdown activities
• Experience executing cycle counts and stock level reviews
• Familiarity with SOP-driven environments
• Experience in pharmaceutical or biotech production sites

Responsibilities

• Order spare parts and materials by contacting vendors, requesting quotations, and tracking deliveries
• Receive, inspect, and store incoming spare parts and materials
• Create new part numbers (Z-numbers) and register materials in Maximo
• Manage returned spare parts, including inspection, system registration, and storage
• Coordinate shipment of spare parts to vendors for repair or calibration, including documentation and packaging
• Receive and process repaired or calibrated parts and update system records
• Prepare work kits for urgent breakdowns, projects, and planned downtime periods
• Execute cycle counts and maintain accurate inventory records
• Monitor inventory stock levels and initiate reorders to prevent shortages
• Ensure all activities comply with cGMP, SOPs, and internal safety requirements

NOTE: fully onsite role in Breda.

Interetsed? Send your CV to Daria at [e-mail] or call