International Office & HR Admin Specialist

Miyajima Recruitment; Amsterdam; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

8% holiday allowance

25 days annual leave

Company pension scheme

Commuting allowance

Annual medical check-up

Regular team activities

Free car-sharing service

Job summary

Miyajima Recruitment seeks an Administrative Executive to support our client’s Netherlands operations in Amsterdam. The role covers office administration, HR administration and expatriate support in a dynamic, international environment.

This hands-on position requires a proactive, service-oriented attitude, strong Dutch and English skills, and the ability to work independently in a Japanese-influenced business setting. On-site work in Amsterdam is expected.

Qualifications

• Bachelor-level education or equivalent practical experience.
• Fluent written and spoken Dutch and English.
• Interest in Japanese culture and business is a plus.

Responsibilities

• Coordinate employee onboarding and offboarding processes.
• Manage paid leave and time-for-time registration.
• Support pension and insurance administration, including contract renewals.
• Coordinate immigration and visa-related matters, including IND procedures.
• Arrange housing, utilities and other practical matters for expatriate employees.
• Provide practical support to expatriates and their families during relocation and stay in the Netherlands.
• Act as a key contact for expatriate employees on day-to-day admin matters.
• Draft, update and maintain internal policies and procedures.
• Coordinate the Amsterdam office operations and related admin tasks.
• Handle contracting, IT support coordination and office maintenance.

Skills

Dutch language fluency

English language fluency

Japanese language awareness

Education

Bachelor's degree (HBO) or equivalent practical experience

Tools

MS Office

Excel

Teams

SharePoint

OneDrive

Job description

Miyajima Recruitment seeks an Administrative Executive to support our client’s Netherlands operations in Amsterdam. The role covers office administration, HR administration and expatriate support in a dynamic, international environment.

This hands-on position requires a proactive, service-oriented attitude, strong Dutch and English skills, and the ability to work independently in a Japanese-influenced business setting. On-site work in Amsterdam is expected.