Individual Groups and Events Reservations Coordinator

Hotelprofessionals; Amsterdam; On-site; EUR 37,000 - 60,000; Full time

Benefits offered by this job

Employee discounts at IHG hotels

Travel allowance

Volunteer day off

Training and coaching programs

MyWellbeing program access

Team events and growth opportunities

Job summary

Crowne Plaza Amsterdam – South and voco® The Hague is seeking an Individual Groups & Events Reservations Coordinator to support planning and execution of meetings and events across both properties. You will liaise with clients, manage inquiries, prepare BEOs, and coordinate with banqueting and front desk to ensure smooth operations.

Fluency in English is required, with Dutch preferred; proficiency in Microsoft Office and Opera is a plus.

Qualifications

• Excellent English communication and additional Dutch language skills preferred.
• Strong organizational and multitasking abilities.
• Ability to manage reservations, invoicing, and client follow-up with attention to detail.

Responsibilities

• Assist in planning, organizing, and executing meetings and events.
• Maintain client relationships and follow up on opportunities.
• Prepare and check BEOs and communicate with front desk and banqueting.
• Handle inquiries, reservations, deposits, and cancellations timely.
• Provide timely reports and information to stakeholders.

Skills

English proficiency

Dutch preferred

Organizational skills

Communication skills

Tools

Microsoft Office

Opera

Job description

Are you passionate about delivering seamless guest experiences and creating memorable events? We’re looking for a dedicated Individual Groups & Events Reservations Coordinator to join our dynamic team. In this unique role, you will work closely with both our Cluster Reservations team at voco The Hague and the Meetings & Events department at Crowne Plaza Amsterdam – South.

About Us

Welcome to Crowne Plaza Amsterdam – South and voco® The Hague, two distinct IHG Hotels where you’ll experience the best of both worlds.

At Crowne Plaza Amsterdam – South, business meets comfort in the lively Zuidas district, with 207 rooms, 7 meeting venues, and vibrant spots like De Japanner Zuid and the Manhattan Lounge-Bar.

At voco® The Hague, an iconic former bank building has been transformed into a stylish hotel with 204 elegant rooms and a warm, welcoming team.

Together, these two hotels offer the perfect place to learn, grow, and connect within the IHG Hotels & Resorts family.

Your Day To Day

• Assist in planning, organizing, and executing various meetings and events.
• Help maintain relationships with clients and following up in current/past business.
• Attend regular team meetings to discuss ongoing and upcoming events, providing updates on current business and any challenges encountered.
• Invoicing and post-event evaluations to ensure client satisfaction.
• Collaborate with various departments, including banqueting and front desk to guarantee successful event execution with BEO creations.
• Stay updated on industry trends and best practices in event management.
• Participate in brainstorming sessions to develop innovative ideas for events and promotions.
• Collaborate with team members to analyze event feedback, helping to identify areas for improvement in service delivery.
• Assist in the preparation of meeting agendas and take detailed minutes, ensuring all action items are documented and followed up on in a timely manner.
• Prepares letters of confirmation of individual bookings.
• Communicates reservation’s information to the front desk.
• Processes cancellations and modifications and promptly relays this information to the front desk.
• Understands the hotel’s policy on guaranteed reservations and no-shows.
• Processes advance deposits on reservations.
• Tracks future room availabilities based on reservations.
• Helps develop room revenue and occupancy forecasts.
• Assists in preregistration activities when appropriate.
• Communication with the guests via email and phone on a timely manner.
• Handles daily correspondence. Respond to inquiries and make reservations as needed.
• Ensuring that the systems have timely, complete and reliable information.
• Ensure that all data are carefully and correctly entered in the system.
• Collect and track commercial information.
• Provide information to the organization; providing various (ad-hoc) reports, answering questions, etc.

What We Need From You

• Excellent communication skills in English and preferably also in Dutch. Another language is always a plus.
• You have a positive, can-do attitude and enjoy working with people
• Good communication and organizational skills
• Experience with Microsoft Office (Word, Excel, PowerPoint); experience with Opera is a plus
• Numerical insight and analytical skills
• Able to prioritize
• Well-groomed appearance

At Crowne Plaza Amsterdam – South and voco® The Hague, we make sure you feel right at home with:

• Employee discount for all 6000+ IHG hotels worldwide
• Friends & family rates to share with your loved ones
• Up to 50% discount in participating hotel bars and restaurants
• Travel allowance based on commuting distance
• A paid day off for volunteering
• Homemade lunch or dinner during working hours
• Opportunities for personal development, training, and coaching
• A CultuurWerkt!/Alleo account for discounts on theatre, cinema, and more
• A 20% discount on your TrainMore membership + €1 discount each time you go
• Discount on collective health insurance
• For your birthday: choose between a day off, a voucher, or a free night stay at voco® The Hague for two people (including breakfast)
• Discounts at local businesses in The Hague
• An In-House Experience including breakfast, dinner, and drinks at voco the Hague
• A fun, international team that values teamwork, laughter, and growth
• Regular staff events, parties, and departmental outings
• Access to IHG’s myWellbeing program, supporting your lifestyle, health, and career development
• A ClassPass discount for fitness, wellness, or healthy meals
• Discount on a collective health insurance
• Discount at Doctor Feelgood, our local massage partner
• Access to the hotel’s gym facilities (when not in guest use)
• An In-House Experience including breakfast, dinner and drinks at Crowne Plaza Amsterdam - South as part of your onboarding
• A fun, international team that values teamwork, laughter, and growth
• Regular staff events, parties, and departmental outings
• At IHG, we believe in giving you the Room to Belong, Grow, and Make a Difference. Through our myWellbeing program, we support your health, lifestyle, and career development — because we know that when you feel your best, you perform your best.