Hybrid Project Coordinator: PMO & Resource Planning

SoftwareOne; Amsterdam; Hybrid; EUR 35,000 - 55,000; Full time

Job summary

SoftwareOne in Amsterdam is seeking a Project Coordinator to join the WEMEA Services Support Team. You will work across PMO and Resource Management functions to support service delivery, governance, and optimal resource utilisation in a dynamic regional environment.

This hybrid role offers broad exposure to project operations and workforce planning, with evolving reporting structures. Fluent English and strong coordination skills are essential to succeed.

Responsibilities

• Support project onboarding and administration, ensuring systems, documentation, governance records, and project data are accurately maintained across ServiceNow and related tools
• Coordinate PMO governance activities, including meeting scheduling, action tracking, document preparation, and adherence to the SoftwareOne Project Delivery Framework
• Monitor project financial and commercial administration by tracking invoices, billing status, sales orders, and project mobilisation activities
• Manage shared project and team mailboxes, triaging requests and ensuring actions are routed to the appropriate stakeholders
• Prepare reports, trackers, and status updates while driving continuous improvements in PMO processes, data quality, and operational efficiency
• Maintain visibility of resource capacity, availability, skills, and workforce changes across the region to support effective staffing decisions
• Support resource forecasting, demand planning, and allocation activities, partnering with delivery leads and project managers to match resources to business needs
• Monitor utilisation, bench time, allocation conflicts, and resourcing risks, escalating issues and supporting resolution where required
• Produce resource reports and insights while contributing to the continuous improvement of resource management processes, tools, and data quality

Job description

SoftwareOne in Amsterdam is seeking a Project Coordinator to join the WEMEA Services Support Team. You will work across PMO and Resource Management functions to support service delivery, governance, and optimal resource utilisation in a dynamic regional environment.

This hybrid role offers broad exposure to project operations and workforce planning, with evolving reporting structures. Fluent English and strong coordination skills are essential to succeed.