HR Operations Specialist – Europe

Dover Fueling Solutions; Zuid-Holland; On-site; EUR 45,000 - 65,000; Full time

Job summary

Dover Fueling Solutions in the Netherlands/Europe seeks an HR Operations Specialist to deliver high‑quality HR support across European locations. You will own core HR processes from onboarding to offboarding, and coordinate payroll with external European providers.

You will partner with HR Business Partners, develop dashboards, monitor KPIs, and ensure GDPR‑compliant data management. A structured, data‑driven mindset and fluency in Dutch and English are essential.

Qualifications

• 2–5 years of experience in HR administration, HR Operations, payroll or a similar role.
• Strong Microsoft Office skills, with advanced Excel capabilities (e.g., VLOOKUPs, Pivot Tables) to build formulas, charts, and reports.
• Experience with payroll processes and HR systems is preferred (SD Worx, Workday).
• Knowledge of Dutch and/or Belgian employment practices is an advantage; fluent in Dutch and English.

Responsibilities

• Core HR Operations & Administration: Manage onboarding to offboarding, create contracts, process job changes, maintain digital employee files.
• Payroll Coordination: Coordinate and run monthly payroll with external European payroll providers.
• Absence & Compliance: Manage absence administration and ensure HR processes comply with local labor laws and GDPR.
• Process Improvement: Standardize, simplify, and improve HR processes and templates across Europe.
• HR Reporting & KPI Monitoring: Develop, maintain HR dashboards and recurring reports to track absenteeism, headcount, turnover; trend analysis for HR management.
• Data Guarding: Ensure high data quality and integrity within HR systems.

Tools

Excel

SD Worx

Workday

Job description

At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths.We are #EnergizedByGrowth.DFS is part of a legacy of leadership that spans back generations, made up of some of the most trusted, leading-edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel-dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock-management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, ClearView, Tokheim, ProGauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies. Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.POSITION SUMMARYAs HR Operations Specialist – Europe, you will play a key role in delivering high-quality HR support across our European locations. You will own and coordinate core HR processes such as payroll, employee administration, absence management, and contracts.Working closely with HR Business Partners, managers, and Finance, you will ensure our HR back office is accurate, efficient, and well-organized. In addition to managing daily operations, you will leverage our HR data to develop standard reports, monitor key performance indicators (KPIs), and identify trends at both the site and European levels. This is a hands-on role for a structured professional who likes to get things done, maintain data integrity, and continuously improve how HR operates.K EY RESPONSIBILITIESThis role will work closely with the HR Business partners within Europe. Specific responsibilities include:Core HR Operations & AdministrationEmployee Lifecycle: Manage all administration from onboarding to offboarding, including creating contracts, processing job changes, and maintaining accurate digital employee files.Payroll Coordination: Coordinate and run monthly payroll processes seamlessly with external European payroll providers.Absence & Compliance: Manage absence administration with local providers and ensure all HR processes comply with local labor laws and GDPR.Process Improvement: Identify opportunities to standardize, simplify, and improve HR processes and templates across Europe.HR Reporting & KPI MonitoringDashboarding & Reports: Develop, maintain and update HR dashboards and recurring reports to track key metrics (e.g., absenteeism, headcount, turnover).Trend Analysis: Review operational data to identify and highlight basic trends and insights at the site and European level for HR management.Data Guarding: Ensure high data quality and integrity within our HR systems to serve as a reliable foundation for business decisions.CANDIDATE EXPERIENCE AND QUALIFICATIONSWe are looking for someone who combines strong HR administration skills with a practical, improvement-oriented mindset.2–5 years of experience in HR administration, HR Operations, payroll or a similar roleData & Excel Skills: Strong Microsoft Office skills, with advanced Excel capabilities (e.g., VLOOKUPs, Pivot Tables) to build formulas, charts, and reports. Experience with dashboard tools is a plus but not required.Strong organizational skills and a structured way of working with a high attention to detail and data.Experience with payroll processes and HR systems is preferred (SD Worx, Workday)A proactive mindset and an interest in improving processes and ways of workingComfortable working in an international, complex and changing environmentKnowledge of Dutch and/or Belgian employment practices is an advantageFluent in Dutch and EnglishPERSONALITY CHARACTERISTICSStructured & Reliable: You enjoy bringing order to complexity, are comfortable handling volume, and take pride in data precision.Discreet & Approachable: You are trustworthy when dealing with highly confidential information, while remaining professional, collaborative, and fun to work with.All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.Fraudulent Recruiting Disclaimer: Dover Corporation and our affiliated operating companies want to alert applicants to internet job posting fraud, where parties posing as Dover employees, recruiters, or other agents, try to engage with online candidates in an attempt to steal personal and/or financial information. We do not endorse or engage in any recruitment practices that involve payment or personal information outside of our official application and hiring process. Please verify the authenticity of an invitation to apply for a job, or for a job offer by contacting us directly through our Dover and affiliated operating company websites at https://careers.dovercorporation.com/ . To learn how you can protect yourself, review our Recruitment Fraud Notice on our careers site.