HR Officer (Interim Maternity Cover)

International NGO Safety Organisation (INSO); Den Haag; On-site; EUR 49,000 - 58,000; Full time

Benefits offered by this job

8% holiday pay

2.5 days annual leave per month

Premium ONVZ insurance

Job summary

INSO, an international NGO Safety Organisation, invites applications for a 16-week, full-time HR administration role based at INSO Headquarters in The Hague, Netherlands. The role focuses on onboarding, offboarding, immigration processes, and health-insurance registrations, supporting staff across headquarters and country offices.

The ideal candidate has 2+ years in HR administration, strong Excel/data skills, and experience with HRIS.

Qualifications

• At least 2 years of HR administration experience.
• Hands-on experience maintaining databases and using Excel for data management and reporting.
• Experience using HRIS systems for onboarding and offboarding.
• Fluent English and B1-level Dutch.
• Basic knowledge of Dutch labour law and HR procedures, or a willingness to learn.
• The right to work in the Netherlands.

Responsibilities

• Coordinate onboarding for HQ colleagues in The Hague.
• Initiate onboarding and coordinate deployment arrangements for international staff with country offices.
• Prepare employment documents such as renewals and amendments.
• Manage offboarding and ensure exit clearance is completed.
• Act as the point of contact for contractual and employment-related questions.
• Maintain staff records and onboarding/offboarding documentation in HRIS and SharePoint.
• Register sick leave with ARBO service provider.
• Organise and update HR SharePoint folders.

Skills

HR administration

Tools

Excel

HRIS

Job description

A contract that needs to be ready before deployment. A colleague arriving in the Netherlands who needs help navigating the practicalities. A new joiner who needs more than a welcome email. And a departing colleague whose last experience should be as well organised as their first.

This is the detail behind a well-run international organisation, and where you come in.

At International NGO Safety Organisation (INSO), HR connects people, places and processes, helping colleagues focus on the work they came to do.

Founded in 2011 and headquartered in The Hague, INSO provides free, independent safety and security services that help humanitarian NGOs operate in some of the world's most challenging environments. We work in more than 20 countries.

What will you take care of?

People joining, staying and moving on

• Coordinate onboarding for HQ colleagues, including inductions and settling-in arrangements in The Hague.
• Initiate onboarding and coordinate deployment arrangements for international staff with country offices.
• Prepare contract renewals, amendments and other employment documents.
• Manage offboarding and ensure exit clearance is completed before colleagues depart.
• Act as the point of contact for contractual and employment-related questions.

The practicalities of working in the Netherlands

• Coordinate immigration processes for colleagues joining HQ, including 30% ruling applications, with INSO's immigration support provider.
• Maintain immigration information and registration data for HQ staff.
• Liaise with INSO's collective Dutch health insurer and manage individual health insurance registrations.
• Coordinate with the Payroll Officer to ensure timely health insurance reimbursements.

The systems that keep everything on track

• Maintain accurate staff records and onboarding/offboarding documentation in the HRIS and SharePoint.
• Register sick leave with the ARBO service provider.
• Organise and update HR SharePoint folders.
• Prepare employment certificates, statements and other employee letters.
• Administer the Learning Management Platform.

What will help you succeed?

We're looking for someone who brings structure to a busy workload, takes accuracy seriously and understands that HR information deserves discretion.

You will need:

• At least 2 years of HR administration experience.
• Hands-on experience maintaining databases and using Excel for data management and reporting.
• Experience using HRIS systems for onboarding and offboarding.
• Fluent English and B1-level Dutch.
• Basic knowledge of Dutch labour law and HR procedures, or a willingness to learn.
• The right to work in the Netherlands.

It would be an advantage to have:

• Knowledge of Dutch immigration regulations, including Highly Skilled Migrant (HSM) procedures and the 30% ruling.
• Experience working for an NGO or international organisation.

You’ll also bring strong organisational skills, accuracy, integrity and an interest in INSO's work.

What does the role offer?

• Duration: 16 weeks, fixed-term, full-time
• Location: INSO Headquarters, The Hague, Netherlands
• Salary: €4,800 gross per month, based on 40 hours per week
• Additional benefits: 8% holiday pay, 2.5 days of annual leave per month and basic Premium ONVZ insurance

Please note that INSO's employment terms do not include transport or pension benefits.

A note on safeguarding

INSO is committed to safe recruitment and rigorous compliance with its Code of Conduct and Safeguarding Policy. INSO is a member of the Misconduct Disclosure Scheme, and the selected candidate will undergo the relevant misconduct disclosure checks as part of the final hiring steps.

If you enjoy making complex processes feel straightforward, keeping information reliable and helping colleagues navigate the practicalities of working across borders, we'd like to hear from you.