Head of Administration

SageBeans RPO; 's-Hertogenbosch; On-site; EUR 65,000 - 90,000; Full time

Job summary

SageBeans RPO is seeking an experienced Bureau Head to rapidly scope improvements, decide clearly, and drive hands-on changes within the administrative function. You will work with the team to implement and embed new ways of working and ensure a smooth transition.

The role requires leadership across the team, identifying bottlenecks, and delivering structured, measurable improvements in day-to-day operations within a public-sector or similarly complex environment.

Qualifications

• Experience leading administrative transformation within complex organisations.
• Ability to analyse current processes, identify bottlenecks and design improvements.
• Proven track record of implementing change with measurable outcomes.

Responsibilities

• Analyse current administrative organisation, systems and processes to identify bottlenecks.
• Simplify, standardise and improve efficiency of work processes.
• Reorganise tasks, responsibilities and deployment of staff.
• Manage and support employees through changes in methods, collaboration, attitude and behaviour.
• Implement and embed improvements and ensure handover at assignment end.

Skills

Analytical

Change management

Process improvement

Stakeholder engagement

Job description

Client is looking for an experienced Bureau Head who can quickly create an overview, make clear decisions and, most importantly, successfully implement improvements. This is explicitly a hands-on change assignment. The successful candidate will not only identify areas for improvement but will work with the team to implement and embed new ways of working.

About the Role

As Bureau Head, you will provide direction to the relevant team/cluster and create greater structure, efficiency and clarity within the administrative organisation. You will operate at both strategic/tactical and practical levels. You must be able to quickly understand where processes are getting stuck, but your main focus will be ensuring that improvements are actually implemented in day-to-day operations.

Responsibilities

• Analysing the current administrative organisation, systems and work processes and identifying bottlenecks.
• Simplifying, standardising and improving the efficiency of work processes.
• Logically reorganising tasks, responsibilities and the deployment of employees.
• Managing and supporting employees through changes in working methods, collaboration, attitude and behaviour.
• Implementing and embedding improvements.
• Ensuring a proper handover at the end of the assignment.

Expected Outcome

• At the end of the assignment, the administrative organisation should be:
• More structured
• Better organised
• Easier to manage
• Work processes should be clearly defined, tasks and responsibilities should be better distributed, and employees should understand what is expected of them.
• Improvements should also be embedded as much as possible so that the organisation can continue independently after the assignment ends.

Qualifications

Experience within a public-sector organisation, healthcare procurement organisation or another complex administrative environment is an advantage.

Required Skills

• The client is looking for an experienced manager/leader who is strong in analysis, structure and execution.
• You understand administrative organisations and can quickly identify where processes, systems or working arrangements can be improved.
• You are comfortable critically reviewing existing ways of working, making clear decisions and driving implementation.
• At the same time, you understand that change only works when employees are properly involved.
• You communicate clearly, are approachable and can bring people along with the change without losing sight of the required results.
• Demonstrable experience required in:
• Managing employees or teams within an administrative or business operations environment.
• Organisation and process improvement.
• Analysing and redesigning administrative work processes.
• Implementing and embedding organisational improvements.
• Change programmes involving attitude, behaviour and collaboration.

Preferred Skills

• The ideal candidate is a strong, primarily analytical and results-oriented professional who also has good awareness of people and organisational dynamics.
• You are:
• Highly analytical
• Structured
• Process-oriented
• Decisive
• Thorough and accurate
• Results-oriented
• Able to set priorities
• Able to engage and involve employees in change