Global Administrative & Operations Support Specialist

Everience; Amsterdam; On-site; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Exposure to international stakeholders

Cross-functional teams

Professional development and growth

Global organisation experience

Diversity and inclusion

Job summary

Everience, a global consulting group delivering AI-augmented services, seeks a Business Administration Support professional to provide high-quality operational and administrative support in a dynamic international setting.

You will coordinate calendars, meetings, travel, and documentation while maintaining confidentiality and professional service. English fluency is required; Dutch is a plus, with opportunities for cross-functional collaboration across regions.

Qualifications

• Experience in Business Administration, Executive Support or Office Management.
• Experience supporting managers or leadership teams within a corporate environment.
• Excellent organizational, planning and coordination skills.
• Strong stakeholder management and communication skills.
• Experience coordinating meetings, travel arrangements and administrative activities.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint and Teams).
• Fluency in English; Dutch is an advantage.

Responsibilities

• Provide comprehensive administrative and operational support to business leaders and teams.
• Manage complex calendars, meeting schedules and business priorities.
• Coordinate internal and external meetings, workshops, leadership sessions and team events.
• Prepare presentations, reports, meeting agendas, minutes and action trackers.
• Coordinate domestic and international travel arrangements, expense processing and other administrative activities.
• Support procurement, onboarding, access requests and other business administration processes.
• Act as a central point of contact for internal and external stakeholders, ensuring timely communication and follow-up.
• Maintain accurate documentation, records and business information in accordance with company policies.
• Handle confidential information with discretion and professionalism.
• Support continuous improvement initiatives by identifying opportunities to optimise administrative processes and ways of working.
• Collaborate with colleagues across multiple departments, locations and time zones to ensure effective business support.

Skills

Business Administration

Executive Support

Office Management

Stakeholder Management

Meetings Coordination

Travel Arrangements

Microsoft Office

Fluent English

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Everience, a global consulting group delivering AI-augmented services, seeks a Business Administration Support professional to provide high-quality operational and administrative support in a dynamic international setting.

You will coordinate calendars, meetings, travel, and documentation while maintaining confidentiality and professional service. English fluency is required; Dutch is a plus, with opportunities for cross-functional collaboration across regions.