Fleet Coordinator with Chinese language skills

BYD Europe; Hoofddorp; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Competitive remuneration

Pension plan

25 holidays + option to purchase 5

Commuting allowance

Team building events

European transition to Zero Emissions

Job summary

BYD Europe BV in Hoofddorp, Netherlands, seeks a Fleet Coordinator to manage vehicle registrations, compliance, and daily fleet operations for our European offices, ensuring safety and availability of BYD fleet vehicles.

The role requires proven fleet management experience, fluent English and Chinese, a valid Dutch driving license, strong organizational skills, and proficient MS Office/Excel use. This is a full-time on-site role in the Netherlands.

Qualifications

• Proven experience in fleet management and vehicle operations.
• Fluent English and Chinese; Dutch is a plus.
• Valid Dutch driving license.
• Strong organizational skills and cost awareness.
• Proactive attitude with good cross-team collaboration.
• Proficient with MS Office, especially Excel.

Responsibilities

• Vehicle Registration & Compliance Management: RDW registration, BPM tax, insurance, tolls, inspections, file & contract management.
• Employee Vehicle Management: configure, assign, replace, and manage daily use of company cars.
• Pool Car Operations Management: scheduling, allocation, handover, and charging follow-up.
• Full Vehicle Lifecycle Management: new/used vehicle handling, deregistration, accident reporting, repairs coordination.
• Reporting & Cost Management: track fuel, maintenance, tolls, mileage; maintain fleet database; monthly reporting.
• Emergency & Incident Response: provide immediate support for accidents or urgent situations.
• Other Tasks: perform duties as assigned by the manager.

Skills

Fleet management

English

Chinese

Driving license

Excel

Cross-functional collaboration

Tools

Microsoft Office

Job description

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

BYD Europe BV located in Hoofddorp, Netherlands. BYD Europe BV offers a full line of BYD electric vehicles, including all-electric cars, all-electric buses, and all-electric forklift trucks.

About General Manager Office (EU)

We are in charge of the office maintenance, administration and daily operation of our office in Netherlands, providing guidance and support to our branch offices all over Europe. With the fast growing of our business, we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.

About the role:

• The Fleet Coordinator is responsible for inspection, registration, and operational management (Maintenance & repairs, access control, and availability planning) of the BYD fleet vehicles.
• Fleet Coordinator will serve as the primary contact concerning the vehicle fleet and operations. Fleet Coordinator will need to ensure the BYD vehicle is safe to have on the road.

Main duties and responsibilities:

• Vehicle Registration & Compliance Management: Responsible for RDW vehicle registration, BPM tax declaration, insurance management, Toll system entry, traffic fine processing, APK/MOT annual inspection coordination, vehicle file and contract management, and Shell fuel card administration, ensuring full-lifecycle compliance.
• Employee Vehicle Management: Responsible for the configuration, assignment, replacement coordination, and daily usage management of company cars for employees.
• Pool Car Operations Management: Responsible for Pool Car scheduling, allocation and handover, return inspection, charging follow-up, and availability monitoring to ensure efficient operation of business vehicles.
• Full Vehicle Lifecycle Management: Covers new vehicle reception and registration, used vehicle sales assessment, vehicle decommissioning and deregistration, accident and damage reporting, and repair coordination;
• Reporting & Cost Management: Prepares cost reports, tracks fuel, maintenance, and toll expenses, analyzes mileage utilization and vehicle age, maintains the fleet database, and provides monthly reports and data support to management.
• Emergency & Incident Response: Provides immediate support in the event of traffic accidents or urgent situations.
• Other Tasks: Performs other duties assigned by the manager.

Profile:

• Proven experience in fleet management, vehicle operations, or a similar role, with a good understanding of fleet processes and administration.
• Fluent English and Chinese; additionally, Dutch language is a plus.
• Valid driving license (Dutch Rijbewijs B or higher) with confident driving skills.
• Strong organizational skills, cost awareness and attention to detail.
• Proactive attitude, good cross-team collaboration and ability to handle multiple tasks.
• Good working knowledge of Microsoft Office, especially Excel (data tracking and reporting).

We offer:

• Performance and experience-based competitive remuneration, pension plan;
• 25 holidays + option to purchase 5 extra holidays;
• Commuting allowance;
• Department & company-wide teambuilding events;
• An exciting opportunity to be part of the European transition to Zero Emissions transportation and de-carbonization of the economy.