Executive Project Assistant

Signify

Amsterdam

On-site

EUR 40,000 - 60,000

Full time

14 days+

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Job summary

A leading company in innovative lighting solutions is seeking an Executive Project Assistant in Amsterdam. This role involves supporting the Chief of Strategy, Sustainability & Marketing with executive tasks and project coordination. The ideal candidate will have strong organizational skills, a Bachelor’s degree, and proficiency in Microsoft Office. Join us to contribute to our mission of sustainability and innovation.

Qualifications

Experience in executive support or project coordination.
Strong organizational and project management skills.
Excellent written and verbal communication skills.

Responsibilities

Manage the Chief’s calendar, travel, and correspondence.
Organize key leadership meetings and coordinate events.
Prepare presentations and support strategic decision-making.

Skills

Organizational Skills

Project Management

Communication Skills

Discretion

Education

Bachelor’s Degree

Tools

Microsoft Office

Digital Productivity Tools

Job description

Signify Amsterdam, North Holland, Netherlands

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Signify Amsterdam, North Holland, Netherlands

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About Signify

Signify, formerly known as Philips Lighting, is the world market leader in innovative, energy-efficient connected lighting systems and data-enabled services. We’re constantly ahead of the curve, breaking new grounds in A.I., smart homes, offices, cities and more. Our products in the consumer space (such as Philips Hue, WiZ) and in the professional space (such as Philips Interact) deliver business value and transform life in homes, buildings and public spaces.

Our purpose is to unlock the extraordinary potential of light to make people’s lives safer, more productive and more comfortable, businesses and cities more efficient and livable and the world more sustainable. Building on over 125 years of innovations, we have pioneered many key breakthroughs in lighting and have been a driving force behind several leading technological innovations, such as LiFi (internet connectivity through light), UV-C, solar and horticultural lighting.

Sustainability lies at the heart of our business. Signify is committed to making the low-carbon future a reality. Please see the Brighter Lives, Better World 2025 program for more details on the actions we are taking to double our positive impact.

With more than 30,000 employees worldwide, we understand that our people are our biggest asset. Signify fosters a culture of continuous learning and a commitment to diversity and inclusion, creating an environment that allows employees to develop their skills and careers, enhancing decision-making, innovation, and growth.

At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and inclusivity empowers you to grow your skills and career.

Join us, and together, we’ll transform our industry, making a lasting difference for brighter lives and a better world. You light the way.

About The Role

The Executive Project Assistant role offers a unique opportunity to support the Chief of Strategy, Sustainability & Marketing (SS&M) at Signify, blending high-level executive support with strategic coordination. Based in Amsterdam (Eindhoven could be considered), you will play a key role in daily operations and department-wide planning and communication.

In Your Executive Support Capacity, You Will

Manage the Chief’s calendar, travel, expenses, and confidential correspondence.
Handle internal communications on behalf of the Chief, ensuring clarity and consistency.
Support management with meeting logistics and administrative coordination as needed.
Maintain the departmental calendar and manage onboarding/offboarding for senior team members.
Ensure compliance with Signify policies regarding document handling, data management, and internal processes.

In Your Project Management and Coordination Capacity, You Will

Organize and document key leadership meetings, such as monthly Management Team meetings and Quarterly Functional Reviews.
Coordinate the annual strategic planning process across the SSM function.
Plan and deliver department-wide events, including Townhalls, Share sessions, and annual Get Togethers.
Prepare presentations, reports, and other materials to support strategic decision-making.
Act as a liaison between the Chief, Management Team, and SSM teams to ensure alignment and timely follow-up on actions.

About You

While we value all applicants, the following experience and skills are preferred:

Bachelor’s degree with experience in executive support, project coordination, or similar operational roles.
Strong organizational and project management skills; structured, detail-oriented, and proactive. Able to work independently, manage priorities, and collaborate across teams.
Discretion and integrity handling confidential topics.
Excellent written and verbal communication skills and senior stakeholder management.
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
Experience with digital productivity tools, including AI technologies.
Eagerness to gain exposure to strategic planning and the broader SS&M function.

Seniority level