Executive Office Manager - Photonics Scale-Up

smartphotonics.nl; Eindhoven; On-site; EUR 42,000 - 60,000; Full time

Job summary

SMART Photonics is seeking an experienced Office Manager to be a pivotal partner to our Leadership Team. You will manage executive calendars, travel, and communications, coordinate meetings and events, and handle high‑level administrative tasks with discretion.

You will balance strategic support with hands‑on duties, work closely with senior leaders, and ensure priorities stay on track in a dynamic scale‑up environment.

Qualifications

• 5+ years of experience as an Office Manager, Executive Assistant, or Senior Management Assistant supporting senior leaders.
• Strong understanding of executive dynamics, priorities and decision-making.
• Excellent judgement, discretion and ability to handle confidential information.
• Proactive and structured approach to managing calendars, meetings, travel and priorities.
• Balance strategic support with operational execution and hands-on tasks.
• Strong organisational skills to manage multiple priorities in a fast-paced environment.
• Fluency in Dutch and English, both spoken and written.
• Availability of at least 32 hours per week, with minimum 80% onsite presence.

Responsibilities

• Manage complex executive calendars, travel arrangements and mailbox overview.
• Support leadership meetings and ensure timely delivery of information to the right executive.
• Organise and support important company events.
• Manage sensitive information with absolute discretion.
• Coordinate practical matters or delegate to team (supplies, gifts, visitors, meetings).
• Take ownership of special projects and urgent requests; manage the Office Management team (1,2 FTE).

Skills

Office management

Executive support

Calendar management

Bilingual Dutch/English

Organizational skills

Travel coordination

Job description

SMART Photonics is seeking an experienced Office Manager to be a pivotal partner to our Leadership Team. You will manage executive calendars, travel, and communications, coordinate meetings and events, and handle high‑level administrative tasks with discretion.

You will balance strategic support with hands‑on duties, work closely with senior leaders, and ensure priorities stay on track in a dynamic scale‑up environment.