Executive Office Manager – Amsterdam & UK Operations

Horizon3.ai; Amsterdam; On-site; EUR 63,000 - 70,000; Full time

Benefits offered by this job

Hybrid & Remote Work

Competitive Compensation

Health, vision & dental insurance

Equity package

Flexible vacation policy

Generous parental leave

Job summary

Horizon3 is seeking an ambitious Office Manager to join our Amsterdam team. This dual-focus role combines day-to-day office operations with executive support to our VP of EMEA, including diary management and travel coordination.

You'll manage vendors, events across EMEA, and help shape a welcoming, high-performance workplace. 4–5 days in the Amsterdam office and some UK/EMEA travel may be required as Horizon3 expands.

Qualifications

• 2+ years in office management or related roles.
• Strong organizational and multitasking abilities.
• Excellent English written and verbal communication.
• Dutch proficiency is a plus.
• Experience in event planning

Responsibilities

• Own daily office operations in Amsterdam office and manage vendors.
• Liaise with building management, contractors, and service providers.
• Manage vendor contracts and service quality.
• Enhance employee experience and Amsterdam office culture.
• Support VP of EMEA with complex scheduling and travel.
• Plan and execute EMEA-wide events and manage budgets.
• Coordinate logistics for leadership meetings and cross-functional gatherings.
• Track budgets for events and travel.

Skills

Office management

Executive support

Operations

Event planning

Multitasking

English proficiency

Dutch proficiency

Tools

Google Workspace

Slack

Zoom

Expense reporting systems

Job description

Horizon3 is seeking an ambitious Office Manager to join our Amsterdam team. This dual-focus role combines day-to-day office operations with executive support to our VP of EMEA, including diary management and travel coordination.

You'll manage vendors, events across EMEA, and help shape a welcoming, high-performance workplace. 4–5 days in the Amsterdam office and some UK/EMEA travel may be required as Horizon3 expands.