Executive Office Assistant

IEL BV; Oldenzaal; On-site; EUR 35,000 - 52,000; Full time

Job summary

IEL (International Entertainment & Logistics) is seeking a highly organised Office & Executive Coordinator to become the heart of our Oldenzaal office. You will support the Managing Director and the wider team, keeping both office and daily operations running smoothly across various international logistics tasks.

This role blends executive support, office administration and day-to-day coordination. Fluency in English is required; Dutch is highly desirable.

Qualifications

• Fluent English (spoken and written).
• Dutch language skills are highly desirable.
• Experience with CRM/ERP systems is an advantage.
• Excellent organisational skills with strong attention to detail.
• Ability to prioritise multiple tasks and manage competing deadlines.
• Proactive, professional communication and teamwork.
• Good knowledge of Microsoft Office and willingness to learn new software.

Responsibilities

• Provide executive support to the Managing Director and senior team.
• Coordinate office management and day-to-day operations in a fast-paced setting.
• Arrange domestic and international travel (flights, hotels, visas as needed).
• Manage calendars, meetings and prepare presentations/documents.

Skills

Organisational skills

Attention to detail

Task prioritisation

Proactive mindset

Professional communication

Microsoft Office

CRM/ERP systems

Fluent English

Dutch language

Logistics experience

Job description

Company Description IEL (International Entertainment & Logistics) is a fast-growing international logistics company specializing in the transportation, customs clearance and on-site logistics of touring exhibitions and live experiences around the world.

Our team manages internationally recognized exhibitions, museum collections, immersive experiences and large-scale entertainment productions across Europe, North America, Asia and Australia.

From customs and international freight forwarding to on-site coordination and warehouse management, we ensure that every project arrives exactly where it needs to be.

Although we work globally, we are a small, ambitious and highly dynamic team based in Oldenzaal, where no two days are ever the same.

Role Description

We are looking for an organised, proactive and positive Office & Executive Coordinator who will become the heart of our office.

This is a highly varied role combining executive support, office management and day-to-day operational coordination. You will work closely with our Managing Director and support the wider team by keeping both the office and daily operations running smoothly.

This is not a typical office job. One day you might be booking flights for Australia, the next helping prepare logistics for an exhibition in the United States, welcoming international partners to our office or coordinating shipments arriving from Japan. Every day brings new challenges, and that's exactly what makes this role exciting.

Qualifications

Executive Support

• Manage calendars and meeting schedules
• Organise appointments and business meetings
• Screen and prioritise emails
• Arrange domestic and international travel
• Book hotels, flights and transportation
• Prepare meeting rooms for visitors
• Support with presentations and documents
• Help organise company events and team activities

Office Management

• Ensure the office runs efficiently every day
• Order office supplies and refreshments
• Manage relationships with office suppliers
• Receive visitors and business partners
• Answer incoming phone calls
• Receive and coordinate incoming shipments and deliveries
• Keep the office organised and welcoming
• Support general administration

Business Support

• Work with our internal management system
• Update CRM and internal databases
• Maintain project documentation
• Assist with reports and data entry
• Support various departments when needed
• Help improve internal processes
• Coordinate small internal projects

What we're looking for

• Excellent organisational skills
• Strong attention to detail
• Ability to prioritise multiple tasks
• Proactive mindset
• Professional communication skills
• Good knowledge of Microsoft Office
• Comfortable learning new software systems
• Experience with CRM/ERP systems is an advantage
• Fluent English (spoken and written)
• Dutch is highly desirable
• Additional languages such as German are an advantage

• Experience in logistics or an international environment is a plus

Company Description IEL (International Entertainment & Logistics) is a fast-growing international logistics company specializing in the transportation, customs clearance and on-site logistics of touring exhibitions and live experiences around the world.

Our team manages internationally recognized exhibitions, museum collections, immersive experiences and large-scale entertainment productions across Europe, North America, Asia and Australia.

From customs and international freight forwarding to on-site coordination and warehouse management, we ensure that every project arrives exactly where it needs to be.

Although we work globally, we are a small, ambitious and highly dynamic team based in Oldenzaal, where no two days are ever the same.

Role Description

We are looking for an organised, proactive and positive Office & Executive Coordinator who will become the heart of our office.

This is a highly varied role combining executive support, office management and day-to-day operational coordination. You will work closely with our Managing Director and support the wider team by keeping both the office and daily operations running smoothly.

This is not a typical office job. One day you might be booking flights for Australia, the next helping prepare logistics for an exhibition in the United States, welcoming international partners to our office or coordinating shipments arriving from Japan. Every day brings new challenges, and that's exactly what makes this role exciting.

Qualifications

Executive Support

• Manage calendars and meeting schedules
• Organise appointments and business meetings
• Screen and prioritise emails
• Arrange domestic and international travel
• Book hotels, flights and transportation
• Prepare meeting rooms for visitors
• Support with presentations and documents
• Help organise company events and team activities

Office Management

• Ensure the office runs efficiently every day
• Order office supplies and refreshments
• Manage relationships with office suppliers
• Receive visitors and business partners
• Answer incoming phone calls
• Receive and coordinate incoming shipments and deliveries
• Keep the office organised and welcoming
• Support general administration

Business Support

• Work with our internal management system
• Update CRM and internal databases
• Maintain project documentation
• Assist with reports and data entry
• Support various departments when needed
• Help improve internal processes
• Coordinate small internal projects

What we're looking for

• Excellent organisational skills
• Strong attention to detail
• Ability to prioritise multiple tasks
• Proactive mindset
• Professional communication skills
• Good knowledge of Microsoft Office
• Comfortable learning new software systems
• Experience with CRM/ERP systems is an advantage
• Fluent English (spoken and written)
• Dutch is highly desirable
• Additional languages such as German are an advantage

• Experience in logistics or an international environment is a plus